Secretary, Document Controller, entry Data & Account
Amial Engineering Consultants
Total years of experience :17 years, 0 Months
• Arranged submittals to the consultants (Drawing, Document, & Material Submittal for endorsement).
• Received emails (documents, correspondence, query etc
• Received invoices and arranged documentations for the payments
• Purchased office materials and few materials required in office
• Prepared, filed, and taken actions for significant documents we received from different view of work
• Receiving and distributing email and fax messages appropriately
• Entering client data into the company’s data system
• Ensuring clients receive daily supplies
• Answering phone calls and referring them to appropriate persons
• Arranging client files and storing them in private cabins
• Informing clients of company’s services and appropriates fees charged
• Make calls to clients on behalf of the company
• Inform board of trustee members on meeting dates and venues
• Responding to duties promptly and offering solutions where needed
• Maintaining computerized conference meeting
• Receiving incoming deliveries and sending them to appropriate departments
• Preparing & dealing with the municipality system (loading documents + plans + services + civil defense) by sending & receiving from the municipality web server all important engineering documents for approval.
• Sending & receiving emails from the client & Contractors & transmit to our concerned engineer for immediate action.
• Dealing with the Human Resource Department by preparing the correspondence for the staff and using the immigration & Labour system related to the staff.
• Dealing with Musanada e-Procurement for tender by uploading documents, receiving message, reply & preparing contractor’s payment.
• Dealing with Musanada Oracle primavera unifier uploading documents, drawingd receiving message, reply.