Document Controller
ARABTEC
مجموع سنوات الخبرة :17 years, 11 أشهر
, Doha Qatar
* Provide full secretarial and administrative support to Project Managers, Engineering
Managers, and Technical Staff including: typing, answering telephones, sorting mail, data
and fax transmittals, meeting minutes, reports, client correspondence; type and format all
project related documentation.
* Create, organize and maintain all project related files, records, drawings and
correspondence with complete suitable archiving and storage of all completed projects;
electronically and hard copy.
* Record/log and report on transitions for large projects;
* Record/log and report on drawing lists for large projects.
* Print, disburse/expedite and file project documents, specifications, vendor/client drawings.
Receive all incoming invoices, receipts, scan and upload to SAP system.
* Oversee all aspects of general office coordination.
* Interact with clients, vendors and visitors.
* Perform general clerical duties to include but not limited to bookkeeping, copying, faxing,
mailing and filling.
* Set up and coordinate meetings and conferences.
* Collect and maintain inventory of office equipment and supplies.
* Research price and purchase office furniture, equipment and supplies.
* Assist with overall maintenance of the organization and its offices.
* Coordinate and maintain records for staff, office space, telephones and parking.
Arranging appointments for guests to meet with company staff.
* Maintaining office documents such as invoices, report and data sheets.
* Maintaining confidentiality in all aspects on the company’s dealing and working.
* Provide administrative/ secretarial support for various departments.
* Received and released incoming and outgoing documents.
* Prepare responses to correspondence containing routine inquiries.
* Liaison with the project team member for preparation of all technical submissions.
* Ensure all submissions are submitted in timely manner, appropriate approval/rejection are
obtained and formally recorded and that changes and revisions are managed as part of
document control process.
* Keep track of all documents correspondences and transaction. Maintain and update all
document registers.
* Control of issue and receipt of all documents and drawings
* Monitor and update any change and modification to the technical documents.
* Highlight any deviation to Engineering manager for attention.
Support in the implementation of the procurement policy and procedure.
* Receives and reviews purchase requests from various departments ensure they are
signed by requester, Logistics Head, CEO and the General Manager.
* Obtain quotations through email from various suppliers.
* Prepare purchase orders for the selected vendors.
* Follow the internal control system to ensure that SRS (Supply Requisition Slip) and PO
(Purchase Order) are prepared and dispatched.
* Maintain filing system for all SRS, PO, and pro-forma invoices received from the vendors.
* Secures and analyzes information on a wide variety of materials, supplies, and
equipment.
* Contacts vendors to determine product availability and to obtain price quotations.
* Places orders and assists in follow-up to expedite delivery
* Receives deliveries of materials, verifies quantities delivered, and inspects for damage.
* Updates computer inventory control records.
* Updates work methods to improve receiving, storing, and distributing materials and
supplies.
* Confers with user divisions and departments and provides cost information for budgeting
purposes.
* Develops, maintains and evaluates appropriate purchasing systems, records, forms,
procedures and controls.
* Requests quotations for and negotiates the purchase of specialized services and
products.
Socio Economic Development Program Inc. Albay Philippines
* Conducts barangay mapping and barangay/community profiling.
* Performs motivation work to promote partnership retention and expansion.
* Trains partners to ensure one hundred percent (100%) repayment on loan collection.
* Collects, on weekly basis, capital build-up and loan repayment installment.
* Prepare plan for disbursing credit to the organized centers
* Prepares monthly financial statements and maintains the management information
system of the assigned area.
* Conducts inventory and monitors the members’ income generating projects.
Assists in the preparation of the necessary work plans for the efficient accomplishment of
the tasks assigned.
* Edits and proofreads content and format of the databases.
* Checks completeness of content, functions and features.
* Organizes materials for inclusion according to its proper and pre-designated classification
(according to agreed content outline).
* Scans materials and encode data making sure to meet the daily quota with a high
standard of quality.
* Ensures completeness of materials and prepares the log sheet of materials needed.
Qualification : Skillful, hardworking, with strong sense of responsibility, detail oriented and able to multi-task effectively.