Executive Assistant
Gulf Intelligence FZ LLC
Total years of experience :23 years, 4 Months
• Provides full administrative support to the CEO of Gulf Intelligence
o Diary Management of the CEO
o Managing the day-to-day operations of the office
o Organizing and maintaining confidential files and records
o Planning and scheduling meetings and appointments
o Managing projects and conducting research
o Preparing and editing correspondence, reports, and presentations
o Making travel and guest arrangements
o Providing quality customer service
o Working in a professional environment
o Prepares and summarizes the MP’s monthly expenses for reimbursement application
o Worldcard database management
• Responsible for the assistance on the operational logistics of events from conception through to completion. Assist in the design and in producing the best quality events, with attention to the details, ensuring a flawless experience for event participants and sponsors.
• Updating & Managing Event App’s with latest information including agenda, Partner logos, company profiles, Speaker bios and photos etc as per forums.
• Updating GI Website Event pages with latest information including agenda, Partner logos, company profiles, Speaker bios and photos etc as per forums.
• Onsite venue assistance at events.
• Updating of GI Calendars
• Website Content Uploading
Finance & Administration Department
Daff EquipmenSupplies LLC
May 2007 up to present
* Responsible for all administrative works as detailed below and coordinates with fellow workers and suppliers. Follows up of all outstanding admin jobs and reports directly to Managing Director.
o Handles all telephone and fax communications. Keeps a copy of all incoming faxes for the company in master file alphabetically in sequence for future reference.
o Generates and logs all inquiries, quotations, letters and faxes with appropriate references and maintain a copy of all outgoing letters.
o Handles booking for Air tickets, Hotels and Car hire reservations with the most favorable rates.
o Makes appointment and follow ups.
o Compiles all order documentation submittals and coordinates it with the respective person responsible for the job and logs it in the appropriate register.
o Coordinates all visa and Labor Ministry requirements with PRO
o Coordinates all outgoing and incoming mail with respective people and logs all incoming company mail in the appropriate register (Invoices, Technical Docs & Shipping Docs)
o Prepares company correspondences as required.
* Responsible for accounting related works and generation of monthly reports as required.
o Analyzes the accounting entries of Payment Vouchers, Journal Vouchers and Receipt Vouchers
o In charge in the preparation of Bank Reconciliation, books and monitors company receivables and payables.
o Responsible in posting Sales Invoices and Purchase Invoices.
o Handles shipments up to delivery to clients.
o Monitors the account payables and receivables of the company.
o Handles and is responsible for bank related works including LC & BG.
Finance and Administration Department
Jaka Equities Corporation
Magallanes, Agusan del Norte
Philippines
April 2003 to April 2007
* A member of Jaka Group of Companies, a Philippine-based, wholly Filipino owned conglomerate and a leading manufacturer of high quality safety matches catering to local as well as the growing international market.
o Analyzes the accounting entries of Journal Vouchers of employees' liquidation on cash advances, Accounts Payable Vouchers of employees' medical bills and various suppliers, and Check Vouchers. In charge in the preparation of Bank Reconciliation, Trial Balance Reconciliation, Plant Level Cost, Schedule of expenses, Variance analysis, Accounts Receivable aging, Inter branch Reconciliation, analysis of taxes and licenses, and assists in the preparation of Annual Plant Budget.
o Attends to phone calls, receives guests and arranges hotel bookings for Guests and Company Heads.
Position: Stock Clerk
Finance and Administration Department
Jaka Equities Corporation
November 5, 2002 up to March 2003
o In charge of the inventory Monitoring system, updates the recording of all inventories i.e. general stores, spare parts, fuel lubricants & raw materials, responsible for costing of inventories & checking production data & finished goods, takes charge in the preparation of CAPEX schedule & Monthly VAT Summary and assists in the preparation of Annual Budget.
Position: Senior Cashier
Administration Department
Diamond Millennium Corporation-Butuan
Butuan City, Philippines
April 2001 to November 3, 2002
o Responsible in monitoring and controlling the cash requirement and disbursements, monitors expiries of taxes and licenses and takes charge of the safekeeping of cash revolving funds, checks, vault and other cashiering devices and documents.
Position: Personnel Clerk- Part time
Personnel Department
Emco Plywood Corporation
March- May 1999
o Assists in the processing of various documents relative to Personnel and Admin matters and ensures that requests are immediately attended and served and attends to task assigned by the Personnel Manager.
2000 - 2001 Bachelor of Science in Commerce Major in Accounting Management Father Saturnino Urios University Butuan City, Philippines