Executive Assistant
crystal gallery llc
Total des années d'expérience :16 years, 4 Mois
Organizes and maintaining diaries; set and confirm appointments as directed, received and schedule visitors.
Prepare reports, presentations and correspondences, facilitates distribution and does the necessary follow-ups. Organizes and maintain files of records and correspondences, including special projects.
Screens calls and relays messages; responds to telephone inquiries whenever possible, forwards calls to appropriate party. Handle all inquiries within my capacity.
Coordinates with different offices regarding Director’s (& associates) travel schedules & hotel accommodations. Responsible for the preparation/arrangement of visas, hotel accommodations & renewal of passports.
Perform general clerical duties to include: photocopying, filing, faxing, preparing outgoing mail, support of reception and other administrative staff, etc.
Process replies on own initiative or from bosses’ dictation or notes.
Coordinate both internal and external meetings and conferences.
Fix commitments to maximize boss’s time efficiency as well as arrange "callbacks" to protect boss’s time.
Assists in handling routine and advanced correspondence that include confidential and time-sensitive letters, memoranda and transcribes dictation type documents.