Mary Grace Ventura-Guevan

Administration & Organization \n• Provide full administrative and secretarial support to the Chairman by coordinating his schedule, appointments and complex travel arrangements \n• Travelled internationally to assist the Chairman and staff for meetings \n• Created highly effective organizational and filing systems, including quick and thorough indexing, filing and offsite storage, resulting in easy access to critical information and streamlined office functioning \n• Created efficient monitoring process for office and film production assets that enabled quick identification and retrieval of items (hard drives, camera and sound equipment) \n \nFilm Production \n• Create estimates, monitor and track budget expenditures for all active jobs; raise purchase orders, expense claims and arranging invoices using Deltek Vision 6.1 \n• Liaison with suppliers to obtain product or service information such as price, availability and delivery schedule \n• Organized travel schedules, routes, and tickets for the production team, as well as meetings \n• Research facts, figures and information using the Internet for developing new film concepts \n• Prepare film documentation/technical deliverables such as legal contracts, music cue sheets, combined continuity & spotting list, etc.

• General administrative support to Finance, Admin and HR Department \n• Process all income and expenditure (writing cheques and sending out payments; making international payments) \n• Input all transactions onto Peachtree Accounting System \n• Day to day management of office petty cash \n• Monthly reconciliation of all credit card accounts and all bank statements \n• Successfully re-organized finance filing system which significantly increased efficiency of work processes

• Answer incoming telephone calls, determine purpose of calls and forward calls to appropriate personnel or department \n• Perform clerical duties such as filing, photocopying and collating \n• Order, receive and maintain office and cleaning supplies; arrange couriers \n• Support to Management Team including the Chairman, Project Managers and Finance.

• Assist in handling the daily inquiries, issues, and concerns of clients \n• Provide administrative and clerical assistance to the Sales Department \n• Update dealers on prices, promos, and products \n• Prepare and update pricelists, and other documents for faxing or e-mailing \n• Handle and develop small accounts \n• Coordinate dealer concerns with other departments \n• Handle the placing of sales orders using Axis Soft

• Responsible for initial checking and computer entry of reservations and its adjustments using I-Series \n• Update maps and discount charts for reference of the Sales Department \n• Coordinate reservations, re-opened and cancelled sales with other branches \n• Prepare confidential reports for executive meetings