ma.theresa MALDECIR

June 16, 2008 - present
Sales Coordinator/Secretary cum Accounts
AL MAHA VET & MEDICAL EQUIPMENT
Najda St. Abu Dhabi
Summary of Duties and Responsibilities
1. Providing sales and administrative support involving efficient handling of top and confidential agreements.
2. Set up and maintain paper and electronic filing systems for records, correspondence, and other material to ensure efficient access to documents at all times
3. Communicate verbally and in writing to answer inquiries and provide information
4. Operate electronic mail systems and coordinate the flow of information both internally and with other organizations
5. Conduct researches to find needed information, using such sources as the Internet.
6. Prepare quotations
7. Take dictations and transcribe information.
8. Arrange travel and accommodation;
9. Use variety of software packages, such as Microsoft Word, Powerpoint, Excel, Quickbooks etc., to produce correspondence and documents, and maintain database
10. Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
11. Invoicing, booking sales order, posting purchased sales invoice, generates sales report using Quickbooks
12. Collect and disburse funds from cash accounts, and keep records of collections and disbursements.
13. Compiles payroll data, enters data and computes and posts wages, and reconciles errors, to maintain payroll records
14. Prepare and apply for Letter of Credit and bank transfers
15. Provide the first point of contact by answering phone calls transferring calls handling inquiries taking messages and redirecting where appropriate
16. Operate office equipment such as fax machines, scanners, copiers, phone systems, and computer
17. Perform other related tasks assigned from time to time