HR & Administration Manager
Edinburgh International
Total years of experience :20 years, 4 Months
• Maintenance of personal records
• Keeper and enforcer of HR processes; EI policies and procedures
• Responsible for accurate and timely MoI returns
• Manage Iraq Establishment table
• Advise IO of potential recruit requirements and submit vacancy lists
• Arrange MEDEVAC for injured personnel
• Manage the master leave plot and process travel applications
• Manage/ Arrange all visa requirements and administration (bloods)
• Responsible for security, accuracy and storage of personal files, electronic files, MoI and licensing files
• Maintain Incident Register
• Oversee Iraq pay parades
• Conduct interviews and ensure vetting of all Iraq candidates is conducted correctly IAW MoI regs
• Maintain open and effective communication between office staff and EI project
Facilities Duties and Responsibilities:
• Financial forecasting/budgeting.
• Project management and supervising and coordinating work of contractors.
• Calculating and comparing costs for required goods or services to achieve maximum value for money.
• Planning for future development in line with strategic business objectives.
• Managing and leading change to ensure minimum disruption to core activities.
• Directing, coordinating and planning essential central services such cleaning, catering, waste disposal and recycling.
• Ensuring the building meets health and safety requirements and that facilities comply with legislation.
• Checking that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies.
• Coordinating and leading one or more teams to cover various areas of responsibility.
• Using performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement.
• Responding appropriately to emergencies or urgent issues as they arise and dealing with the consequences.
• Completing the master Guest house tracker and bill clients accordingly.
• Responsible for water and fuel inventory for a camp that holds over 30 PSD teams.
• Stores management and any other administrative duties that arise when performing day to day duties.
Logistics Duties Summary
• Responsible for the procurement, husbandry and front line delivery of all assets (less HR) required for the delivery of the SS(I) business.
• Continually review and develop logistic systems and their portability, or otherwise, across the wider business.
• Design, develop and implement strategic logistic systems designed to ensure the business is able to function effectively, pre-empting future requirements as far as possible.
• Develop and execute efficient Logistics, Fleet Management, Facilities Management (FM) and IT & Communications Management Information Systems (MIS) processes and procedures in theatre in liaison with the Edinburgh International and Olive Group IT & Communications personnel.
• Financial forecasting/budgeting.
• Project management and supervising and coordinating work of contractors.
• Calculating and comparing costs for required goods or services to achieve maximum value for money.
• Planning for future development in line with strategic business objectives.
• Managing and leading change to ensure minimum disruption to core activities.
• Directing, coordinating and planning essential central services such cleaning, catering, waste disposal and recycling.
• Ensuring the building meets health and safety requirements and that facilities comply with legislation.
• Checking that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies.
• Coordinating and leading one or more teams to cover various areas of responsibility.
• Using performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement.
• Responding appropriately to emergencies or urgent issues as they arise and dealing with the consequences.
• Completing the master Guest house tracker and bill clients accordingly.
• Responsible for water and fuel inventory for a camp that holds over 30 PSD teams.
• Stores management and any other administrative duties that arise when performing day to day duties.
Duties and Responsibilities: • Providing security and risk management services
• Operations room management
• Receiving and recording all sensitive communications in the log book
• Monitoring all PSD teams that are on mission using internet and satellite tracking
systems like Track 24, Trbonet and IVMS
• Communications control to and from the Radios, Codan, Mobile phones and verbal
• Collect, check and file PSD Task Request Forms, Journey Management Forms and
PSD transit briefs
• Complete the Daily Task Sheet Tracker and ensure it reaches the Operations
Manager soon after all daily missions are completed
• Managing and updating Operations room white boards to reflect current events
• Risk assessment and Incidents reporting to the Operations Manager
• Reporting all cross communications and faults to the Operations Manager and
Communications Manager
• Office administration duties
2. Previous employer: Compass Integrated Security Solutions, Afghanistan
Period: November 2011 - 02 May 2012
Position: Finance Coordinator
Duties and Responsibilities: • Asset register control
• Cash book and petty cash handling
• Budgets preparation
• Bank, Creditors and Debtors reconciliations
• Banking and Payroll management
• Liaising and making payments to vendors
• Managing records compliance in line with ISO 9001 requirements
• Participate and complying with external auditors requirements
2.1. Period: February 2009 - November 2011
Position: Country Training Administrator
Duties and Responsibilities: • Stores management
• Checking and consolidating all training reports
• Preparation and management of leave plots for expats
• Liaising with the resources department on all Training department requirements
• Managing records compliance in line with ISO 9001 requirements
• Participate and complying with external auditors requirements
• Supervision of all training wing administration duties and junior staff
Position: Eastern Region Operations Accountant
Duties and Responsibilities: • Assist in the preparation of year end accounts.
• Participate and cooperate with external auditors during annual audits
• Liaising with Area Managers and Depot Accountants on operational requirements from Head office.
• Checking depot funds reconciliations for correctness and authenticity
• Getting and compiling procurement reports from depots
• Assist the Operations Director in allocating procurement cash and inputs to depots
• Advise on farmer inputs credit scheme
• Reconciliations of stock from the depots and stock received at the ginneries
• Management of database for the Cotton Growers Association (CGA)
• Lead on credit recovery scheme
• Minute taking and memo writing for all operational meetings with Area Managers
• Lead on training Depot accountants and Area Managers on accounting procedures and new systems introduced.
• Any other duties as assigned by the Operations Director or Chief Operating Officer
4. Previous employer: Gumford Financial Consultants, Zimbabwe
Period: January 2005 - February 2006
Position: Bookkeeper
5. Previous employer: Edgars Stores (Pvt) Ltd, Zimbabwe
Period: April 2003 - December 2004
Position: Credit/Banking Clerk
Current Studies and to complete in 2018
3rd level certificate with a Distinction in Auditing. Other subjects studied include Economics, Accounting, Commerce and Finance.
College attended: People's College, Harare, Zimbabwe Results: Advanced Level (Zimsec in collaboration with Cambridge University) 3 Subjects (Geography, Accounting and Management of business) Year completed: November 1999 High School attended: St Mary Magdalene's high school, Nyanga, Zimbabwe (Ordinary level with 7 passes including English language and Mathematics)