Accounts Payable Officer
Panafrican Equipment Group
Total years of experience :7 years, 5 Months
• Validation of supplier invoices in line with authority matrix, timely posting and preparation of payments for Dubai, East and West Africa.
• Reconciling bank, suppliers account and resolution of discrepancies.
• Maintain balance subsidiary accounts by verifying, posting, allocating, reconciling intercompany discrepancies as applicable.
• Petty cash and employee expense claims verification and posting.
• Posting payments and bank clearing.
• Supplier account creation.
• Support accounts team for strict month end timetable, providing information for prepayments, accruals and other Adhoc task.
• Validation of customer, supplier invoices for accuracy and completeness, match all purchase orders with invoices and ensure that it will get approved and posted before the due date.
• Maintain balance subsidiary accounts by verifying, allocating, posting, reconciling and intercompany discrepancies as applicable.
• Responsible for T&E validation - ensure the completeness and accuracy of expense claims/invoices in accordance with Coty T&E policy.
• Support GL team to review and validate journal entries provided for accruals and ensured all approved by Finance Controller before posting.
• Responsible for vendor account reconciliation, posting AP/AR intercompany invoice.
• Support procurement and master data team to gather information needed for setting-up new vendor and customer account in SAP ERP system.
• Handles A&CP and TFM for Luxury and Consumer Beauty Division for the Galleria accounts all brands.
• Responsible for end-to-end Purchase-to-Pay process.
• Led monthly budget review with Marketing & Sales team and escalate potential over and under spending.
• Perform vendor and customer account reconciliation.
• Responsible for Month End and Year End closing.
• Handles MSE (Marketing Support Expenses) and LOR (Loss of Realization) accounts for Travel Retail - Luxury Division all brands.
• Responsible for end-to-end Purchase-to-Pay process.
• Led monthly budget review with Marketing & Sales team and escalate potential over and under spending.
• Maintain, analyze, and present reports to Marketing Team and Finance Manager for (Open Purchase Orders, Invoice Status and MSA Tracker).
• Perform vendor and customer account reconciliation.
• Responsible for Year End closing and accrual.
• Support marketing, procurement and master data team for gathering information needed in setting-up new vendor and customer account in SAP ERP system.
• Manage all invoices received, validating POP (Proof of Performance) from the Supplier and Distributor.
• Coordinate with respected brand managers, Supplier and Distributors for the discrepancies of the invoice vs. Purchase Orders and supporting documents.
• Analyze and provide resolution for GR/IR imbalance cases.
• Perform vendor accounts reconciliation.
• Taking approvals from Finance Manager for any issue and escalation.