HR Assistant
Skelmore Consulting Group
مجموع سنوات الخبرة :16 years, 7 أشهر
•Process documentation and prepare reports relating to personnel activities (staffing, recruitment and on-boarding)
•Deal with employee requests regarding NOC’s, Salary certificates, Employment certificates etc.
•Day to day operations of the HR functions and duties
•Ensures the updated Compilation for employee records (hard and soft copies)
•Ensures clerical and administrative support to Human Resource Department
•Daily monitoring of incoming and outgoing emails
•Daily monitoring of all expiry’s (Passport, visa, employment card, emirates ID, insurance, tenancy contract etc.)
•Preparation of Job Description for the new available position
•Assist the HR Manager in recruitment
•CV Short listing/ Telephone interview
•Handle online portal for Freezone company’s when needed (PRO is unavailable)
•Arrange and will be in follow up for documents needed for Visa application of new employee
•Assist the HR Manager for leave summary
•Assist the HR Manager for company team building
•Assist PRO in new visa/cancellation process
•Assist PRO in new employees change status
•Assist PRO in exit formalities for ex staff
•Assist PRO in administrative task
•Assist PRO to all company’s/employees documents for renewal
•Assist/apply for visa/cancellation in the absence of the PRO
•Booking of tickets and hotels for upcoming new employees and VIP visitors
•Medical insurance (New enrollment, claim reimbursement, deletion)
•HR legal documents Audit (For new employee)
•Maintain trackers in all transactions
•Weekly OASYS system update
One of my work responsibilities is to update staff profile and filing of all employee documents. I am also in-charge of coordinating with Health Insurance provider for employees’ insurance card and process of medical claims. Assist the President of the company with some clerical works from time to time. Assist new employees in applying and opening bank account for payroll purposes. Handles procurement of office supplies, equipment, furniture, and fixtures and ensure that purchasing-related requests are serviced within acceptable turn-around time. Assist the IT Department by reporting IT related problems that occur in the office. Aside from that, I also handle hotel and flight bookings for all employees with coordination from travel agencies. And coordinate with the maintenance companies, when there are needed repair works or other maintenance problems
In-charge of procurement of office supplies and other items needed in the office. Handles canvassing/securing quotations from various suppliers/service providers for products or services required by the company, for the purpose of determining the best offer. Responsible for monitoring of Purchase Orders In-charge of receiving deliveries/shipment that conforms with the price, quantity, specifications & deadlines prior to acceptance Ensure that purchasing-related requests are serviced within acceptable turn-around time. In-charge of preparing reports about acquired FFEs (Furniture, Equipment and Fixtures) which shall be recorded in IFAS (monitoring file) for the purchasing history of the items. Ensure proper payment of Purchased Items that were delivered & accepted by the Company. In-charge of scheduling repairs and monitoring of dismantled/broken FFEs
Handles office administration and supplies ordering and distribution in coordination with Finance. Assists with various internal and external events (Marketing, HR and Sales related).
In-charge of specified benefits administration and attendance/leaves monitoring through the guidance of HR and Administration superiors. Maintains employee files and an HR filing system. Responsible for managing daily assignments of Administration personnel, e.g., messengers and janitors to ensure efficiency and smooth operations. Handles initial screening and performance evaluation of certain rank and file positions.
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