Mayla Abul

Formatting Bills of Quantities generated from CostX software either in POMI, NRM2 or CESMM formats

Downloading drawings and other documents from Clients, Designers and sub-contractors and archiving according to Omnium SOP

Reconciliating drawing lists against drawings received in CAD and PDF formats

Assisting in Tender Analysis rate input and preparing QS Evaluation Reports

Updating outgoing correspondence log sheets

Job Summary: (Head Office Works)
•Coordinating with site Engineers for project status and other site issues.
•Coordinating with clients for contract approval, payments and other project related issues.
•Preparing letters/transmittals and coordinating with the driver /courier for pick-up and delivery of documents.
•Coordinating with insurance companies and typing centers for health insurance and visa renewals.
•Assisting the accounts department in invoicing, scanning, printing, delivering hardcopies of invoices to clients and depositing cheques.
•Preparing weekly and monthly reports for invoices, cheque records, payments and project status.
•Updating log sheets related to projects, accounts and administration documents.
•Purchasing, monitoring, disbursing and securing office/pantry supplies and handling petty cash for supplier's payment.

(Site Works)
•Receiving, scanning, printing, copying, distributing, archiving, retrieving electronics and hard copies of all documents.
•Maintaining and updating document register regularly with all incoming and outgoing correspondences.
•Assisting the team in preparing outgoing correspondences and transmittals, ensuring proper submission/distribution to the relevant parties with an official acknowledgment of receipt.
•Coordinating with project consultant, contractors/sub-contractors, client's representative, the client and KQS head office for any project issues.
•Coordinating with IT/maintenance personnel for any IT/maintenance issues.
•Timekeeper, processing payroll for site team monthly invoicing.