Contracts Specialist
King Abdullah Financial District (KAFD)
Total years of experience :5 years, 9 Months
• Prepare, draft and review RFP’s packages and ensuring compliance checklists and according:
- Government Tenders and Procurement Law by Ministry of Finance.
- Preference of Local Content and small and medium establishments by Local Content & Government Procurement Authority.
And float them through the Etimad
• Conduct Pre-Bid meeting and site visit (Cross-functionally) to ensure that Bidders are completely aware of the technical and commercial requirements of the project.
• Analyze proposal prices to determine reasonableness of prices and examinate Bids commercially and negotiate with Bidders (As a member in Bid Examination Committee) to draw up the contract.
• Prepare Bid award recommendation and submission of correspondence and reports to higher management and obtain the required approvals from all parties up to the final approval.
• Prepare contract terms and conditions as per government approved templates and obtain the required approvals and archiving for contracts.
• Administrate and Support contract during the project execution such as (Extensions, terminations, invoices, change orders, claims and dispute resolution).
• Liaise with Legal Affairs & Accounting in order to solve any queries regarding contracting issues (If Any).
• Tracking RFPs during the bidding stages and advice solutions if required in order to expedite.
• Provide procurement advices/ guidelines to non-procurement staff within the line of business.
• Review Purchase Requisition (PR), draft RFI’s, solicitations of interest letters, the Request for Quotations/Tender and send them out.
• Prepare Techno-commercial evaluation with comparison sheet and selection of successful bidder based on technical feedback and acceptance of stakeholder.
• Professional Negotiation with the vendor according to company's standard terms and conditions (Cost reduction opportunities, payment terms and schedules).
• Conforming the Contract accordance to agreed terms and conditions and follow up until the final approval.
• Oversee the service provider’s performance to ensure that the goods/services are provided on time based on contractual terms and conditions.
• Coordinate with end-user to ensure quality and engineering standards are maintained and met, issue the work completion certificate, and send the needed documents and invoices to Finance for timely payment.
• Having meetings with suppliers in order to resolve delivery gaps regarding goods (factory visits).
• Negotiate with service provider regarding the required Change order and modify contract accordingly.
• Conduct supplier performance evaluation in order to improve the approved vendor list.