Administration and Account Supervisor
CARVE FASHION TRADING
Total years of experience :2 years, 1 Months
AUDITING- Examine financial statements, such as balance sheets, income statements, and cash flow statements, to ensuring they are prepared in accordance with generally accepted accounting principles (GAAP) or International Financial Reporting Standards (IFRS).
• Searching for errors, irregularities, or instances of fraud within financial records. This includes investigating unusual transactions, discrepancies, or inconsistencies that may indicate fraudulent activity.
• Examine bank reconciliations to ensuring that all cash transactions, including deposits, withdrawals, and bank charges, are properly recorded and reconciled.
FINANCE: Preparation and presentation of accurate and timely financial statements, including income statements, balance sheets, and cash flow statements, to internal stakeholders, management and parties.
• Working closely with department heads to develop annual budgets, monitor performance against budgets, and revise forecasts based on changing business conditions.
• Monitoring cash flow and liquidity, optimizing working capital, and ensuring that the organization has sufficient funds to meet its operational and investment needs.
ACCOUNTANT: Preparing and processing payments to vendors and suppliers based on agreed-upon terms and payment schedules. This may involve issuing checks, initiating electronic payments, or setting up wire transfers.
• Receiving and review invoices from vendors and suppliers. Verify the accuracy of invoices, including prices, quantities, and terms.
• Generating and sending invoices to parties for products or services rendered. Ensure invoices are accurate, properly documented, and sent in a timely manner.
• Recording all business expenses accurately, including overhead costs, operating expenses, and other expenditures. Categorize expenses for proper financial reporting and analysis.
• Recognize revenue in accordance with applicable accounting standards and company policies. Ensure revenue is recorded when it is earned and realizable.
• Maintaining accurate and up-to-date financial records for businesses, organizations, or individuals. This involves recording financial transactions, including purchases, sales, payments, and receipts, in accounting software.
• Managing accounts payable and accounts receivable, and ensuring that financial data is entered correctly and classified accurately.
ADMINISTRATION: Managing the day-to-day operations of an office and department.
• Often assisting with HR-related tasks such as onboarding new employees, maintaining employee records, and coordinating employee events or activities.
• Overseeing the renewal process to ensuring that all necessary permits and registrations are up-to-date.
• Overseeing the renewal process for staff residency permits.
• Overseeing employee's vehicles with the settlement of traffic fines and maintaining records of traffic violations for reporting purposes.
• Managing the leasing or rental agreements for office buildings.
• Oversee the payment and management of water and electricity utilities for the organization office buildings or facilities.
• IMPORT AND EXPORT: Preparing, managing, and processing import/export documentation, including commercial invoices, proforma invoice, packing lists, packaging information, customs declarations/authorization to agent for shipment clearance such as ARAMEX-DHLAND FEDEX-Issuing certificates of origin for (EXPORT), and other required paperwork.
• Monitoring the expiration dates of import and export licenses to ensure timely renewal and compliance with regulatory requirements.
• Building and maintaining relationships with suppliers, vendors, and partners involved in import/export activities.
• Communicating with the supplier and informing to hand over all the necessary documents Including COO to authorized agent during the goods pick-up (IMPORT) and same send by email for future reference and further use as well.