Administrative Professional
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Total years of experience :20 years, 4 Months
• Ensure regular monitoring and maintenance of office equipment • Monitor and supervise the reception management and the management of telecommunication, postal service, building and travel and logistics services • Take care and monitor the vehicles management (e.g. vehicles servicing, organize parking space, maintain carpool & drivers, outsourcing and ensure vehicle support to the GIZ office, projects and missions) • Coordinate and ensure routine as well as emergency cost effective repair and maintenance of the office facilities and updates the maintenance database • Provide administrative emergency supports/ services to the office, projects and other agencies • Ensure the efficient and effective use of common resources. • Supervise team to ensure efficient and excellent support services.
• Maintain and carry out local/ international procurement in accordance with organizational policy.• Make procurement plans for the office and projects in timely manner • Compile purchase requisition and take approval from concerned authority • Maintain database category wise on suppliers, conduct regular search for alternatives potential vendor • Market research • Prepare and distribute Tender/RFP/RFQ and evaluate best value • Negotiate with different vendors • Assist to issue work order, extension and change (if required) • Procure equipments, goods and services at the best values • Physically inspect and supervise production/service to nominated vendors/ firms to ensure good products/ services along with timely delivery • Prepare voucher, check bills • Keep and update procurement record accordingly • Assist to prepare procurement report weekly/monthly/annually.
• Assist organizing of meeting /workshop /seminar and provide necessary logistics support • Procure office equipment/ furniture/ fixtures and other materials as per organizational policy • Assist inventory management • Supervise and monitor renovation activities all over the country under TBCAP project • Deal with all the utilities e.g. electricity, gas, telephone and ensure their on-time payment • Assist to arrange visa, ticket, hotel reservation for local and international staffs • Coordinate and communicate with the relevant staff of GoB/development partners/ stockholders of the project • Filing of memos, important correspondence records and other documents appropriately after getting checked and signed by the concerned authority • Assist human resources by arranging health insurance, track staff in-out time, leave record etc.
• Supervise on the field the implementation of logistics activities by local partners • Supervise partner’s supply line • Visit all activities during each phase of work and validate relevant logistics procedures • Supervise program related logistic tasks in collaboration with logistics department • Compile and analyze reports submitted by the local partners • Produce weekly and monthly reports of the activities to the Program Manager.
• Assist to prepare letter/memos/report with better layout • Ensure sending letters, meeting minutes and other documents to CCM members on time • Maintain liaison with Ministry of Health and Family Welfare (MoHFW), other government sectors, National AIDS and STD Program (NASP), National Tuberculosis Program (NTP), Malaria program, NGOs and other stakeholders of GFATM grants • Facilitate organizing of meeting, workshop, seminar by arranging necessary logistics e.g. stationeries, vehicle, venue and other materials on time • Procure all necessary materials as per organizational policy • Prepare yearly budget for CCM Secretariat • Maintain all incoming and outgoing email, faxes and letters • Keep and update the records etc.
• Prepare procurement plans for the office and projects in timely manner • Create & compile purchase requisition and take approval from concerned authority • Market research and propose assessment of potential suppliers • Prepare and distribute Tender/RFP/RFQ and evaluation • Negotiate with different vendors • Issue work order, extension and change (if required) • Procure equipments, goods and services at the best values • Physically inspect and supervise production to nominated vendors/ firms to ensure good products along with timely delivery • Prepare voucher, check bills and payments • Maintain petty cash • Prepare budget and review for different activities • Maintain accurate records and documentation on all response.
1) Masters of Public Administration in 1999 from University of Chittagong with 2nd Class First position (59%)marks 2) B.S.S (Hons) of Public Administration in 1998 from University of Chittagong with 2nd Class (54%)marks 3) Alim from General Group in 1995 from Bangladesh Madrasah Education Board with 1st. Division(64%)marks 4) Dakhil from General Group in 1993 from Bangladesh Madrasah Education Board with 1st. Division(62%)marks