KM & Communications Specialist
Helvetas Swiss Intercooperation (HSI)
Total des années d'expérience :11 years, 10 Mois
• Revisit and reinforce the programme’s monitoring system
• Support NCU in compilation of the output and outcome monitoring
• Support the capacity building of relevant staff in monitoring and selfevaluation
• Based on the programme’s monitoring system establish an appropriate
• knowledge management (KM) system within the program
• Develop the staff capacity and infrastructure required for the KM system
• Ensure timely capturing and processing of knowledge and experiences
• generated from the ongoing processes and activities
• Produce the planned KM products and deliverables
• Organise sharing/exchange events at regional and national level
• Upload the knowledge generated on the organisational website
• Prepare outreach, publicity and communication material
• Organise internal and external advocacy events
• Develop strategies to build purposeful relationships with key local
• government stakeholders
• Facilitate processes to make the voice of project participants (Union
• Parishads, Upazilla Parishads and Citizens) heard and to influence policy
• discussion
• Build strong linkages with the media to amplify the voice of the project
• participants
• Represent the programme in different local governance networks and platforms
• Writing draft reports, success stories, work plan and strategies, and press release of the BBC Bangladesh program.
• Monitoring, coordinating and managing other media partners, relevant government officials for the program.
• Organizing and managing outreach events.
• Keeping program materials and the trainers schedule on the track.
• Ensure resourceful and dynamic website dynamic for the better understanding of the activities with consultation of the Web team.
• Making news brief with relevant photos and uploading video in the website.
• Managing expatriate trainers and their language assistances.
• Translating and interpreting for the expats.
• Preparation of draft ICEA Annual Report.
• Preparation of draft ICEA Annual Work Plan.
• preparation of draft Annual Progress Report.
• Preparation of draft Quarterly Status Report of deliverables based on the Annual Workplan.
• Preparation of draft Annual Monitoring & Evaluation Report.
• Tracking and updating USAID Trainet at minimum on a monthly basis.
• Tracking energy regulatory related articles throughout the year for M&E reportin g purposes.
• Drafting relevant news articles summaries on energy regulation quarterly.
• Monitoring ICEA training activities, documenting date, time, subject matter, and roster of attendees.
• Keeping accurate files on training.
• Tracking USSTTA deliverables and filing appropriately.
• Tracking use of LOE-budget verses actual.
• Tracking BERC license issuance and classifying appropriately summary table.
• Tracking BERC meetings (administrative and open meetings)
• Arrange and provide needed logistical support for training/workshops/seminars.
• Preparing all USSTTA USAID Travel Approval Requests.
• Preparing all USSTTA USAID Clearance Requests.
• Preparing all USAID required study tour materials and coordinating with USAID and prospective participants.
• Reporting to USAID on the status of study tour participant preparation and activities.
• Sceduling M&E interview.
• Interviewing project beneficiaries for relevant M&E purposes.
• From time to time other professional requirements to keep the ICEA in optimal operation.
• Gather information, collect data, obtain case studies from the field and through the Programme Managers and develop quarterly progress reports for internal consumption. Provide brief write ups to the Corporate Communications Department on quarterly basis.
• Compile quarterly reports into Annual Report and ensure it is designed and printed through the Corporate Communication Department Annually.
• Develop electronic news letter format and publish monthly news letter electronically to ‘everyone relevant.
• Provide information, data and photographs to CC Department periodically to update website.
• Keep database of photographs and other audio-visual aids and provide access to all the staff members of the organization as and when required.
• Develop brochures, leaflets, flyers, posters, CDs and other material required for events as required from time to time.
• Develop relevant material useful to submit applications for Awards, sustainability reports etc.
• Develop and provide Power Point Presentation of of the organization to the ED and the CEOs/SPV Heads and stakeholders as and when required.
• Organise media briefings, arrange for press releases etc. in consultation with the CC Department.
• Interact with the Programme Management team on regular basis to understand the programme and apprise them of the requirements of the documentation and communication.
• Assist the Programme Management team in creating the visibility for the programmes planned and implemented.
• Establish, maintain and strengthen relationship with internal and external stakeholders, particularly the Corporate Communication Department, HR Department and print and visual media.
• Provide assistance to CC Department as and when required.
• Undertake other responsibilities not outlined above which are commensurate with a role of this nature in the Corporate Social Responsibility sector.
• Provide input for the formulation of communication strategies (internal and external).
• In consultation with the Head of Corporate Affairs, implement, monitor and control the internal communications function.
• Coordinate and monitor the implementation of the external stakeholder communication function.
• Provide communications support for the effective implementation of Company’s meetings and the Annual Reporting and Submission processes.
• Manage Company events and functions.
• Support all aspects of Public Relations, Media Liaison and Media monitoring.
• Ensure compliance with relevant communications-related legislation and policy provisions.
• Manage the communications reporting and record keeping requirements.
• Recommend Communications budgets and budget plans and monitor budget performance for the function.
• Overall communications of the project including but not limited to the EU, government and the mission head office.
• Managing and utilization of resources to its best possible ways.
• Tracking and monitoring of the program staffs and ensure maximum output from their given activities.
• Managing and keeping keen eyes to the program’s implementation, monitoring and evaluation activities.
• Ensure maximum utilization of the fund and control time frame in implementing the project.
• Managing media both print and electronic in creating social awareness of the project.