Administration Executive (Temp Role)
African & Eastern
مجموع سنوات الخبرة :15 years, 1 أشهر
Prepare official correspondence, coordinate and tracking functions, format correspondence, mark recommendations, and handle incoming and outgoing visit request preparation, logging, and verification.
Provide general administrative support including distributing mail, preparing expense reports, meeting agendas, notifications, couriers & follow up items and professional looking PowerPoint presentations.
Provide technical support and vendor interface. Planning and scheduling projects and ensuring timely completion.
Collects and prepares information for use in discussions/meetings of executive staff and outside individuals.
Maintaining & Organizing business/customer contact database, corporate files, business plans & the security of confidential information.
Coordinate, create, edit and distribute both internal and external correspondence & reports under the direction of Executive Management.
Coordinating workflow and maintaining a productive work environment.
Coordinating complex domestic and international travel arrangements and international meetings and also, preparing itineraries, agendas, and expense reports.
General participation in HR and Finance related work.
Support T&L product offering and develop an expertise on wing to wing T&L process & policy in MENAT region
Lead global simplification drive and tools in the region
Manage relation between region and Global T&L team
Ensure adherence to GE T&L policy & procedures, work closely with business to ensure clear understanding on policy and requirements for Concur
One point of contact in MENAT for T&L related queries on processes, reimbursements, and corporate card.
Work with Global Travel Team in T&L query resolution for both policy & process.
Manage corporate credit card application process for all employees in MENAT region under concur platform.
Working closely with Corporate card issuance company to address issues faced by employees.
Work with country leads and document retention teams in MENAT for proper T&L records and documents maintenance as per local statutory requirements in the country.
Work with global team on regular MIS reports for the region and leadership updates.
Continuously work on improving T&L & corporate card process in the region to drive standardization & efficiency in compliance with GE T&L policy.
Drive CONCUR implementation for acquired businesses and conduct trainings.
Develop wing-to-wing expertise for the T&L enterprise standard and drive simplification.
To prepare order confirmations & Proforma Invoices to direct customers and agents for the products sold.
To maintain statistics of offers and performance of customers/suppliers.
Follows up on orders placed and ensures that all delivery schedules are maintained.
Maintaining a healthy relationship with current clients while making new clientele
Collecting, studying, assessing, and accounting the information to be able to increase sales
Responsible for making Sales Forecast report.
Maintain Profit Accrual sheets.
Performing Logistic functions such as printing pick slip & dispatches in the JD Edwards system.
Responsible for product allocation.
Territories handled Africa, Jordan, Lebanon, Syria & Saudi Arabia.
Other duties include training new joiners; give ideas how to improve the work flow.
Making reports for higher management for the monthly review.
Managing and maintaining Visitors log, budgets, invoicing & Petty Cash expenses.
Responsible for all incoming-outgoing Couriers, stationery and office equipment supplies.
Coordinating with Finance Department for Bank Account Transaction (BAT) and Cash Account t Transaction (CAT).
Liaising with colleagues in other departments and external contacts to book travel, accommodation etc.
Organizing and storing confidential documents and computer-based information for IT Department.
Using a variety of software packages, such as MS Office, Outlook, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases.
Partial involvement with HR Department in regards to recruiting, training and supervising junior staff and delegating work as required.
Arranging both in-house and external events.
Maintaining Boeing’s “Employee Community Involvement” for Going Green and “Diversity Council” for employee activities
Receiving inquiries from customers, answering them directly or channeling them to the right person in charge in the sales team.
Preparation of quotations based on customer needs.
Preparation of Proforma Invoices for Re-supply, Spares & Replacements.
Preparing Datasheets for new customers.
Entering Reports for Sell In and Sell out.
Dealing with Product Department for re-supply and order forms.
Dealing with Marketing Department for Promotions, branding.
Working on the Incentive and Commission structure for the sales people and the company.
Preparation of documents for Letter of Credit.
Assistance to Sales Managers by preparing periodical reports and presentations based on results and historical data.
Follow-up of sales orders; reporting delay items, and reporting to the customers with valid reasons for delay.
Notifying the customers for arrangement of shipment of ready goods.
Handling and finalization of complaints.
Responsible for all Administration related work.
Responsible for handling all HR related work.
Handling all Accounts and Finance related work.
Handling all PR responsibilities.
Dealing with all Bank related work.
Preparation of Bill Covering Letter, Billing details report, Ageing Reports.
Responsible for preparation of Global head Count Data.
Responsible for maintaining vacation file for all the Directors.
In charge for scheduling business development appointments for Directors.
Preparation of business letters.
Accepting Travel request forms.
In charge for making all the arrangements for travel.
Preparing all the documents required for processing the visa.
Handling Hotel reservations - local and International.
Making LPO’s for Travel, stationary etc.
Maintaining and Updating employee records on Oracle database.
Preparing Workmen’s Compensation Insurance in case of Injury at work place.
Additions/Deletion of the staff in Medical Insurance policy.
Preparing all type of letters/certificates - offer letters, Salary .Certificates, Employment Certificates, Sector Amendment letter etc.
In charge of Employee verification calls.
Making LPO’s online by using the oracle database, mainly for Air Fare for Business and Recruitment purpose.
Updating End of Service (EOS), changing Assignees for the EOS and checking the status of EOS.
Making Insurance Forms for Staff Insurance Plan & Executive Insurance Plan.
Making Vouchers for the Accounts Department.
Preparing Group Life Insurance in case of death of an employee.
Responsible for maintaining Attendance Sheets & Visitors Log Book.
Maintaining records of outgoing & Incoming Courier.
Preparing Gate Pass Letters with all documents.
Making Stationary Request forms and getting quotations for the new products.
In charge for maintaining Receipt Voucher Book.
Arranging & coordinating with PRO/Courier Companies for cheque Collection.
Maintaining Conference Room Schedule and making Agenda for meetings.
Making LPO’s, Expense Sheet for the Company & Individual.
Handling Travel Arrangements like Applying for Visas, Hotel Reservations etc.