Megdad Abdulrahim, Executive Secretary to the CEO

Megdad Abdulrahim

Executive Secretary to the CEO

Asala Holding Company

Lieu
Arabie Saoudite - Riyad
Éducation
Baccalauréat, English Art
Expérience
21 years, 2 Mois

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Expériences professionnelles

Total des années d'expérience :21 years, 2 Mois

Executive Secretary to the CEO à Asala Holding Company
  • Arabie Saoudite - Riyad
  • Je travaille ici depuis juin 2013

1) Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
2) Open, sort, and distribute incoming correspondence, including faxes and email.
3) File and retrieve corporate documents, records, and reports.
4) Greet visitors and determine whether they should be given access to specific individuals.
5) Prepare responses to correspondence containing routine inquiries.
6) Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
7) Prepare agendas and make arrangements for committee, board, and other meetings.
8) Make travel arrangements for executives.
9) Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
10) Compile, transcribe, and distribute minutes of meetings.
11) Attend meetings in order to record minutes.
12) Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
13) Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
14) Manage and maintain executives' schedules.
15) Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
16) Set up and oversee administrative policies and procedures for offices and/or organizations.
17) Supervise and train other clerical staff.
18) Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

International purchase coordinator à National Packing Products Company
  • Arabie Saoudite - Riyad
  • janvier 2010 à février 2013

• Review the invoice matching hold report and resolve discrepancies.
• Send updated prints to suppliers.
• Coordinate movement of all purchased materials from suppliers to the plants and address any supply/supplier issues.
• Support the Purchasing Manager on operational projects as needed.
• Resolve receiving error issues.
• Provide non-inventory purchasing support.
• Assess production requirements on a weekly/monthly/quarterly cycle based on the sales forecast and address purchasing requirements for each plant for all raw materials.
• Perform PO and item master maintenance transactions in the ERP system.
• Update POs with current delivery information.
• Expedite components as needed to keep production lines running.
• Maintain supplier files by keeping them complete and up to date.
• Follow established guidelines and procedures for field and branch purchases and establish preferred supplier list as required.
• Will plan and coordinate the production volumes at each plant and tie it with the Sales Forecast.
• Review and verify past due PO reports and contact suppliers to address overdue POs.
• Develop relationships with suppliers in order to resolve delivery and quality concerns.

Executive Secretary à Ahmad Gasim Alamoudy Co
  • Arabie Saoudite - Riyad
  • janvier 2006 à janvier 2009

1) Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.

2) Open, sort, and distribute incoming correspondence, including faxes and email.

3) File and retrieve corporate documents, records, and reports.

4) Greet visitors and determine whether they should be given access to specific individuals.

5) Prepare responses to correspondence containing routine inquiries.

6) Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.




7) Prepare agendas and make arrangements for committee, board, and other meetings.

8) Make travel arrangements for executives.

9) Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.


10) Compile, transcribe, and distribute minutes of meetings.

11) Attend meetings in order to record minutes.

12) Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.

13) Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.

14) Manage and maintain executives' schedules.

15) Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.

16) Set up and oversee administrative policies and procedures for offices and/or organizations.

17) Supervise and train other clerical staff.

18) Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

19) Interpret administrative and operating policies and procedures for employees.

Secretary à Aries International Company
  • Arabie Saoudite - Riyad
  • janvier 2004 à janvier 2006

1) Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.

2) Open, sort, and distribute incoming correspondence, including faxes and email.

3) File and retrieve corporate documents, records, and reports.

4) Greet visitors and determine whether they should be given access to specific individuals.

5) Prepare responses to correspondence containing routine inquiries.

6) Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.




7) Prepare agendas and make arrangements for committee, board, and other meetings.

8) Make travel arrangements for executives.

9) Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.


10) Compile, transcribe, and distribute minutes of meetings.

11) Attend meetings in order to record minutes.

12) Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.

13) Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.

14) Manage and maintain executives' schedules.

15) Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.

16) Set up and oversee administrative policies and procedures for offices and/or organizations.

17) Supervise and train other clerical staff.

18) Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

19) Interpret administrative and operating policies and procedures for employees.

Secretary à Dien Establishment
  • Arabie Saoudite - Riyad
  • janvier 2002 à janvier 2004

Secretary in Dien Establishment in Riyadh for two years and half, from 2002 - 2004

Éducation

Baccalauréat, English Art
  • à Omdurman University
  • mai 2001

- B.S.C) Bachelors Degree in English Art from Omdurman University.

Diplôme, Syria
  • à city & quild
  • mai 1998

- Diploma in Computer Sciences from British City & Guild in Syria

Specialties & Skills

Active Listening
Reading Comprehension
Time Management
Speaking
Coordination
Monitoring
Active Learning
Writing
STATISTICS

Langues

Arabe
Expert
Anglais
Expert

Loisirs

  • Football, Swimming, Walking