Payroll Supervisor
Boutiqaat Group
Total des années d'expérience :21 years, 8 Mois
• Payroll management of almost 1500 Kuwait, UAE, India and other offshore employees.
• Monitor and review changes in employee status in HRMS and ensure day to day transactions are recorded according to management guidelines and procedures.
• Generating and posting of staff pay slips after closing monthly payroll.
• Hold discussions with stakeholder for development, improvement and implementation of policies and procedures.
• Reconcile payroll with finance & accounting deptt and upload EFT files to bank system as required.
• Coordinate with finance and accounting deptt for off cycle employee payments.
• Coordinate with onsite HR officers and department/section supervisors for resolution of employee wages, incentives, overtime and other payroll issues and queries.
• Finalize leave and indemnity accruals monthly and coordinate with finance team for proper record in accounting system.
• Monitor attendance system and reports generated by it for accuracy and use for payroll processing and application of penalties according to policy.
• Verify leave accruals and process employee leave, including but not limited to; annual leave, sick leave, compassionate leave, maternity leave in accordance with relevant labor laws and company policy.
• Initiate final clearance process for separated employees.
• Process end of service settlements in accordance with relevant contract agreements and relevant labor laws.
• Prepare payment requests for commissions, incentives and overtime.
• Prepare payment requests for yearly travel and additional benefits as per contracts.
• Review and verify transactions performed by other payroll section staff.
• Social security deductions in coordination with government relations team.
• Staff receivables and loan instalments deductions in coordination with finance team.
• Liaise with external and internal auditors for payroll and HR audit with implementation of data masking.
• Generate monthly, quarterly and annual MIS reports and budgeting reports.
• Coordinate with IT and Finance teams for implementation and customization of HRMS.
• Guide and assist office colleagues on variety of issues.
• Payroll management, processing and reporting of almost 1400 employees.
• Processed veriety of incentives and overtime as per company policies.
• Coordinated with Rewards section for monthly incentives, air ticket settlements and any other rewards as awarded by management.
• Performed attendance and work charts review and other information in order to detect and remove discrepancies and ensure accuracy of payroll.
• Updated loans, advances, PISS deductions and other payments in master record.
• Coordinated with finance and accounting deptt for employee payments.
• Coordinated with site HR officers for resolution of employee wages, incentives and overtime issues.
• Processed employee leave entitlements, including but not limited to; annual leave, sick leave, compassionate leave, maternity leave in accordance with relevant contract agreements and Kuwait labor law.
• Initiated final clearance process for resigned / terminated employees.
• Processed end of service settlements in accordance with relevant contract agreements and Kuwait labor law.
• Coordinated with Admin section for employees residence renewals and transfers.
• Coordinated with insurance officer for employee work related accidents and PMI settlements.
• Managed employees bank accounts opening and record keeping.
• Coordinate with HRIS officer to improve HRIS reports and data accuracy and reliability
• Total payroll administration, management and reporting for almost 800 employees.
• Prepared monthly HR & Payroll MIS reports required by corporate office in Dubai.
• Performed timesheet calculation, reviewed work charts and other information in order to detect and remove discrepancies and ensure accuracy of payroll.
• Recorded changes affecting net wages, e.g. loans, advances, PISS deductions and other payments in master record.
• Payroll reconciliation with finance and accounting deptt.
• Coordinated with finance and accounting deptt for employee payments.
• Closely coordinated with site supervisors and section heads for resolution of employee wages and overtime issues.
• Processed employee leave entitlements, including but not limited to; annual leave, sick leave, compassionate leave, maternity leave in accordance with relevant contract agreements and Kuwait labor law.
• Take qutations for employee air tickets and request for booking as per HR manager advice.
• Issue and record Termination, resignation or dismissal letters.
• Processed end of service settlements in accordance with relevant contract agreements and Kuwait labor law.
• Issue and record salary certificates and service certificates.
• Recorded employee information, such as transfers, promotions, bonuses.
• Coordinated with insurance co. for employee work related accidents reporting, follow up and claims.
• Managed employees bank accounts opening and record keeping.
• Coordinated with admin section for salary clearance letter from ministry of social affairs and labor.
• Posted new vacancies and arranged for interviews in coordination with HR manager and concerned manager.
• End to end payroll administration, management and reporting for more than 2, 500 employees.
• Prepared monthly and end of year reporting and other relevant financial system reports and entries as required, met all payroll timelines and delivery as required.
• Performed timesheet calculation and reviewed work charts, wage computations and other information in order to detect and reconcile payroll discrepancies and ensure accuracy of payroll.
• Recorded changes affecting net wages, e.g. loans, advances, PISS deductions and other payments in master payroll records.
• Payroll reconciliation.
• Coordinated with finance section for employee checks and salary payments not included in monthly payroll.
• Closely coordinated with site supervisors and section heads for resolution of employee wages and overtime discrepancies.
• Coordinated with cost control section for salaries related budget control reports.
• Prepared data analysis reports for finance and accounting managers to control employee expenses.
• Processed employee leave entitlements, including but not limited to; annual leave, casual leave, sick leave, compassionate leave, maternity leave in accordance with relevant contract agreements and Kuwait labor law.
• Processed end of service settlements in accordance with relevant contract agreements and Kuwait labor law, and coordinated with finance section for payment.
• Recorded employee information, such as transfers, promotions, bonuses, terminations and resignations, in order to maintain and update payroll records.
• Managed employees bank accounts opening and record keeping.
• Assisted Accounting, Fincnce and HR managers, in variety of administrative tasks.
• Prepared and reviewed payment vouchers and entries.
• Liaised with auditors for annual audit.
• Liaised with finance, accounting and administration managers to develop and implement policies and procedures for improved internal controls.
Basic functions;
• Managed group’s monthly payroll Process for more than 500 employees.
• Managed annual leave entitlements and final settlements.
• Processed wages and overtime for part-time employees.
• Processed annual leave, maternity leave, sick leave and other types of leave requests.
• Recorded deductions for loans, advances, social security and others etc.
• Updated annual leave and end of service benefits accrual reports.
• Coordinated with accounting managers of hotels and restaurants for payroll reconciliation and resolution of employees wages / overtime issues.
• Closely coordinated with HR manager for development and implementation of Human Resources policies and procedures.
• Coordinated with Finance Dept. for annual leave and final settlement payment.
• Coordinated with bank staff to open employee bank accounts.
• Assisted and coordinated in any other task as required by Group Finance controller, Finance/Accounting and HR managers.
Basic functions;
• Updated daily payroll data in HR system.
• Assisted as required with all routine administrative duties of the section.
• Processed End of Service & Annual Leave settlements.
• Transferred more than 1, 200 employees salaries to their home countries in coordination with remittance companies.
• Recorded journal entries for export sales and local sales transactions, local purchases and imports and bank transactions.
• Prepared monthly bank reconciliation statements.
• Prepared salaries and overtime for more than 500 employees.
• Submitted income and sales tax returns to tax authorities
• Recorded inventories changes in company stores software.
• Performed internal audit of inventories by comparing suppliers invoices with goods received and inspected notes from stores and gate in/out passes and purchase orders, took physical stock regularly.
• Assisted Finance Manager in all routine administrative issues.
• Recorded daily accounting transactions.
• Recorded chip cards stocks and sales.
• Reconciled monthly Pakistan telecommunications company LTD (PTCL) bill with company's Network Management System bill.
• Filed income and sales tax returns.
• Recorded daily accounting transactions.
• Filed vouchers.
• Filed income and sales tax returns.
• Assisted senior accountant and finance manager.
Major subjects included Financial Accounting, Cost Accounting, Tax, Business Law, Business Methametics, Economics.