SECRETARY - TOYS & FMCG DIVISION
SALAM STUDIO & STORES
Total years of experience :19 years, 0 Months
• Processing purchase orders received from local retailers and send to warehouse for order preparation.
• Responsible for transferring of stocks from different locations.
• Daily, weekly and monthly preparation of stock and sales analysis reports.
• Daily updating of sales report for FMCG dept in quantity and sales value wise.
• Generating of customer top list, sales analysis report, item movement and item performance reports when required.
• Weekly monitoring of stocks in roving van.
• Processing of sales invoice and sales returns/claims from the local retailers.
• Process purchase orders for supplier abroad for stock replenishment and/or new introduction.
• Ensure that clearing of inbound shipment is accurately maintained in the system for costing of stocks.
• Regular updating of Sales Summary list for computation of salesman incentives and commission.
• Entering daily cash/credit sales by the beverage dept in the system.
• Perform annual stock taking as directed by the Inventory Controller team.
• Create and modify product profile.
• Arrange travel itinerary including ticket reservations, hotels bookings and arranging appointments with the overseas suppliers.
• Preparation of attendance report every cut-off date advised by HR dept.
• Maintain necessary documentation system for efficient and orderly storage and retrieval of documents/information. Maintain filings and update all necessary records, files and database.
Position: PURCHASING STAFF - PERFUMES & COSMETICS
• Perform variety of technical functions related to the procurement of perfumery and cosmetics in showrooms.
• Process department requisition and purchase orders; input into the system; print and fax to specified supplier and showroom locations.
• Receive and check invoices and make necessary adjustment in pricing and discount applied; do costing and submit to accounting department to process payments.
• Filing of documents for future reference and perform related duties as required by the Manager.
• Received and process all invoices, expense forms and request for payments.
• Dealt with daily transactions for the petty cash and ensure that reconciliation’s are completed on a weekly basis.
• Assigns daily itinerary for the technicians and ensures that assigned schedules are performed in a timely manner.
• Payroll preparation for all the staff.
• Processing of staff expenses and re-imbursement of their revolving fund.
• Evaluates and develop computer system applications based on requirements by the different divisions. Involves design and coding developed under VB6.0, VB.Net, SQL Server and JavaScript.
• Maintain existing system applications developed by third party vendor.
• Enhance/upgrade all system applications whenever possible or required.
• Assist in network administration.
• Help in the evaluation and deployment of new technologies.
• Responsible for the integrity of all system applications.
• Provide technical support for the software application implemented.
• Debug and resolved reported problems by the user and properly document the findings, solution and recommendation.
• Responsible for designing, coding, documenting, testing, implementing and supporting reporting solutions for business applications.
• Analyze and design a working solution to address user requirements.
• Translate user requirements into bug-free programs using prescribed Programming Language and SQL Commands.
• Debug and resolve reported problems by the user and properly document the findings, solutions and recommendation.