Site Office Administrator
Hyder Consulting ME Ltd
Total des années d'expérience :23 years, 10 Mois
Hyder Consulting Middle East Ltd
May 2012-Present, Doha, Qatar;
Sept. 2008-May 2012, Dubai, United Arab Emirates
* Secretary/ Sr. Document Controller, Team Rail (Doha), May 2012-Present
* Document Controller, Al Ain Wild Park & Resort Design and Supervision Project (Al Ain), Mar. 2012-May 2012
* Document Controller, Strategic Tunnel Enhancement Programme (STEP) Deep Tunnel Sewer Contract T-01 Audit Project (Abu Dhabi), Oct. 2011-Nov. 2011
* Office Administrator/ Secretary/ Doc. Controller, Pentominium Tower Supervision Project (Dubai), Oct. 2009-Oct. 2011
* Office Admin./ Secretary/ Doc. Controller, Burj Khalifa Infrastructure Design Project (Dubai), Sept. 2008-Oct. 2009
Tasks and Responsibilities:
* Handles telephone calls and e-mails (Site Outlook, Company Outlook, ACONEX and MezzoTeam mails)
* Assists the Directors, Managers, and other senior staff in preparing various documents and schedules
* Ensures availability of meeting rooms, supplies, and vehicles for official use
* Checks Attendance and monitor staff whereabouts
* Attends to the staff needs related to administration, HR and work supplies
* Prepares and issues transmittals and letters/ correspondences as instructed by the originators
* Uploads, registers, and transmits documents thru ACONEX, MezzoTeam, Constructware, SharePoint
* Receives and records incoming / outgoing documents, design and shop drawings, inspections requests, RFIs, NCRs, SORs
* Updates Drawing and Document Registers and Files
* Prepares Timesheets for submission to client
* Drafts and prepares invoice for submission to client
* Manages the availability of office supplies and equipment.
Government of Davao City - City Planning and Development Office, Nov. 2002-June 2008
Project Development Officer Davao City, Philippines
Project Assignments (all in Davao City Philippines):
* Nov. 2002-June 2008 - Project Monitoring and Evaluation
- United Nations’ Children’s Fund-Country Programme for Children (UNICEF-CPC)
Roles: Technical Support Staff, Personal Assistant, Research Analyst, Document Controller
Tasks and Responsibilities:
* Wrote/ drafted minutes/ memo briefs and summarization of reports
* Prepared and edited presentations thru PowerPoint and other medium
* Prepared Event Management Plan and Agenda for activities to be conducted
* Acted as facilitator/ documentor/ support staff to Focus Group Discussions (FGD), meetings, workshops
* Technical working staff for local activities funded and conducted by the United Nations Children’s Fund (UNICEF)
* Provided administrative/ technical support services, especially on UNICEF-CPC TWG functions
* Set-up meetings, reservation of venues, technical equipment and catering services to be used for meetings, including initial moderation and handover to speakers
* Detailed travel arrangement and organization of UNICEF management team and visitors
* Handled, evaluated, and responded to e-mails, telephone calls, and fax documents
* Assisted in the evaluation of PPA proposals/designs of the partner agencies, in the implementation and coordination of UNICEF-CPC PPAs, and in the gathering, assessment, and consolidation of reports
* Conducted site visits and monitoring and leg-worked/gathered data from various city government agencies
* Reviewed/checked data and statistics as incorporated in submitted accomplishment reports
* Analyzed researched data, based on reports gathered from the different government agencies.
* Processed consolidated data and rendered written and evaluation report, especially for the Davao City Annual Report and for the UNICEF-CPC reports
* Data encoder, proofread, edited, and checked data encoded / entered
Unisar, Incorporated - Davao City Branch (company closed in 2005), June 2000-Oct. 2002 Davao City, Philippines
Project Assignments (all in Davao City Philippines):
* Marketing and Operations Officer, Inventory and Purchasing Section, Aug. 2001-Oct. 2002
* Payroll and Accounting Clerk, Finance & Accounting Section, June 2000-Oct. 2000 / Jan. 2001-Aug. 2001
* Head Cashier, Check-out Department, Oct. 2000-Dec. 2000
Roles: Sales Monitoring and Inventory Controller, Accounting Clerk, Payroll Administrator, Cash Administrator/ Head Cashier
Tasks and Responsibilities:
* Prepared Purchase Requests and Purchase Orders of the products for sale
* Coordinated, checked, monitored the transactions and performances of salesmen on field
* Checked and verified the stocks delivered from the suppliers to the warehouses of the different branches
* Evaluated the Report on Stocks Inventory both in the warehouse and carried by salesmen on panel
* Checked manually all official receipts issued
* Checked/evaluated/processed the request for Allotment on Obligations (ALOBS), the ALOBS for payment, Liquidation of Cash Advances made, and the Payroll prepared for employees
* Encoded into the computer accounting system the entries gathered from the Accounting Section
* Checked and balanced the list of journal of entries entered into the system
* Checked and ensured availability of cashiers at the tills at all times
* Cash Room In-charge and ensured loose changes be available to cashiers on duty
* Reviewed cash count of the cashiers after duty, then prepared money for deposit in the bank
* Prepared and accounted money for distribution to cashiers the next day as Change Fund
* Checked, accounted, and reviewed cash available in the cash room, then prepared the Cash Report