Office and HR Coordinator
Pan Gulf Holding
Total years of experience :2 years, 7 Months
Oct. 2013 - Up to date
Pan Gulf Holding
Office and HR Coordinator
- General employees support.
- Take employees attendance.
- Follow up with health insurance company regarding employees cases.
- Build filing system.
- Arrange and coordinate business meetings.
- Arrange for business visa.
- Business visit Saudi visa through Saudi embassy in Bahrain
- Expense reports and reporting to head office in Saudi.
- Pay bills (LMRA. GOSI, electricity and phone), on the internet.
- Arranging for companies to receive their cheques.
July 2011 to - July 2012 ProLab Systems
ProLab Systems is a young dynamic company specialized in providing total lab
solutions. ProLab is the agent in Bahrain and Saudi for PANalytical "Dutch company"
which is the world's leading supplier of analytical instrumentation and software for X- ray diffraction (XRD) and X-ray fluorescence spectrometry (XRF), with more than half a century of experience. The materials characterization equipment is used for scientific
research and development, for industrial process control applications. Also it's an agent for Retsch "German company", which provides solutions for sample preparation,
milling, sieving and dividing.
Internal Sales Coordinator / Administration
* Responsibilities: - Deal with clients in Saudi such as SABIC, Aramco and other well-known industrial
companies and go through their whole official procedures.
- Receiving requests for quotations from clients and creating their Price offers
"quotations".
- Coordinating clients orders from Saudi with the headquarters of PANalytical in
Netherland and Retsch in Germany.
- Arranging deliveries for client shipments and ensure to follow-up until client receives
them.
- Customer Service by answering clients' questions and providing them with the best
suggestions for their orders by experience or checking with the technical service
department.
- Issue invoices and follow up until the client makes the payment.
-Building filing system, customer database and service database.
- Sending faxes, emails, letters and answering phone calls regarding the orders and their
deliveries.
- Set up for meetings and prepare the summaries.
- Design greeting cards for the company in special occasions (Eid, Ramadan and the new year) by using the Photoshop.
- Pay bills (LMRA. GOSI, electricity and phone), buy travel tickets, make hotel
reservations and make banking transactions on the internet.
- Arranging for companies to receive their cheques.
- Arrange with the company office in Jeddah to prepare their accounts and bookkeeping.
- Monthly bookkeeping and prepare books for accountant and auditors.
- Preparing a monthly accounts summary for the accountant.
- Prepare expenses reports of sales and service managers.
- Make accounts reconciliation.
- Calling candidates for interviews, contacting them afterward.
Sep, Oct, Nov and Dec 2010 Al Aziz Trading
Secretary and Customer Service
Inputting data, LMRA, GOSI and banking online transactions, receive calls from customers, call agencies and prepare for meetings.
Job rotation: Customer service, Marketing, Finance and Account departments.
Filling, orders encoding, sorting CVs, calling candidates for interviews, preparing
accounts sheet such as Balance sheet, arrange for courier pickup, check for best hotel rates and meet with their sales executives.
Summer 2008 Al Aziz Trading
Secretary
Making invoices, filling, typing and inputting data.
2007~2011 Kingdom University Bachelor Degree in Business Management Studied Management, Human Resources Mgt., Banks Mgt., Total Quality Mgt., Material Mgt., Operations & Production Mgt., Organizational Behaviour, Organization Theory, Cost Accounting, Financial Management, Maths, Quantitative Methods, Marketing, Promotion, Public Relations, Insurance, MIS, Commercial Law and Politics
2006~2007 University Of Bahrain Office Management
2003~2006 Hoora Commercial Girls School