Human Resources
SEK International School Qatar
Total des années d'expérience :13 years, 3 Mois
- Identify opportunities for HR improvement across your business areas by undertaking a process of internal diagnosis to understand the problem and conduct research on Human Resources best practice and make recommendations as appropriate.
- Ensures that all elements of the HR functions (e.g., recruiting, talent management, compensation and benefits, employee relations) are aligned and integrated, and provide timely and consistent delivery of services.
- Communicate and implement school policies, procedures, and processes to the business such as disciplinary and absence management. Be the first point of contact for all HR queries.
- Manage the recruitment and selection process as well develop appropriate feedback system to be given to candidates as well prepare and manage the employment offers and contracts within the parameters of approved school salary scale.
- Arrange for the new employees on boarding process flights reservation, hotel reservations, etc.
- Delivering new joiners’ inductions and familiarize them with the most needed services in Qatar to accelerate and facilitate their move.
- Liaise with the PRO all the needed requirements for finalizing what is relevant to the employees’ legalization; QID issuance and renewal, certificates attestations, translation, MoE approvals, visa issuance, work permits issuance and renewals.
- Maintain accurate data in all systems including the Human Resources Information System.
- Payroll administration for timely processing payslips e.g., salaries; unpaid leave, deductions, extra pay, etc.
- Perform employee separation and manage the resignation process.
- Maintain highest standards of confidentiality to safeguard sensitive information.
- Develop and implement HR policies and procedures in line with company goals and objectives.
- Manage the recruitment and onboarding process, including writing job descriptions, interviewing candidates, job offer and contract.
- Collaborate with other companies department managers to develop and implement training programs for employees
- Monitor and evaluate employee performance, providing feedback and guidance as needed
- engagement
- Lead diversity, equity, and inclusion initiatives within the organization
- Providing coaching and support to employees in career development and advancement opportunities.
- Conducting performance evaluations and identifying the development needs.
- Developing and implementing succession planning strategies to ensure a pipeline of qualified candidates for key positions.
- Analysing workforce data to identify trends and make recommendations for improvement and forecast & project workforce requirements.
- Creating and implementing strategies to enhance employee engagement, such as conducting surveys, facilitating communication between employees and management, organizing team-building activities and collaborate in adding more benefits.
- Generate and present reports & dashboards for presentations, meetings, or projects.
- Identify training needs through job analysis, career paths, performance appraisals and consultation with line managers to ensure employees receive the necessary training to excel in their roles and contribute to the overall success of the company.
- Reviewing and creating map of competencies and KPIs system.
- Develop, recommend and implement overall HR strategies, systems, initiatives, tactics, policies and procedures across the organization aligned with the overall business strategy.
- Developing and managing a performance appraisal system that drives high performance and ensure effectiveness, compliance, and equity within organization.
- Report to management and provide decision support through HR metrics and reports.
- Manages the talent acquisition process, which may include recruitment, interviewing, and hiring of qualified job applicants, particularly for managerial, exempt, and professional roles; collaborates with departmental managers to understand skills and competencies required for openings and maintain a smooth onboarding process.
- Analyse trends in compensation, wages and benefits program; researches and proposes competitive base and incentive pay programs to ensure the organization attracts and retains top talent.
- Creating, assessing and revising job descriptions as well the organization hierarchy and align with the grading system.
- Creates and delivers human resources policies and practices presentations.
- Maintaining and revising the company’s handbook, human resources department records and reports.
- Manage employee disciplinary meetings, corrective actions, terminations, and investigations.
- Assess training needs to apply and monitor training programs effectiveness.
- Leading and coaching the Human Resources team.
- Nurture a positive working environment.
- Review available vacancies and employment applications to match applicants with job requirements.
- Headhunt matching candidates via professional platforms, (e.g. Github, Behance, dribble, LinkedIn, Facebook, etc.)
- Keep candidates updated with their application statuses using phone and email.
- Placing job ads.
- Perform headhunting for highly qualified relevant candidates via professional platforms, (e.g. Github, dribble, Behance, LinkedIn, Facebook, etc.)
- Performing pre-screening, phone interviews, arranging for technical task, etc.
- Working on recruiting multiple IT vacancies to fulfil the client needs on different projects like Developers (with different technologies), Technical Writer, Quality Assurance, Business Analyst, Project Manager, Fullstack .Net Developer, Java Developer, Frontend Developer.
- Headhunt suitable candidates as part of the recruitment strategy.
- Responsible for sourcing candidates through networking, internet postings, and short listing via job boards and social media.
- Performing phone interviews to the candidates, evaluate and enter the records on the recruitment database.
- Scheduling candidate interviews with the company.
Compensation and Benefits Responsibilities:
- Coordinate Compensation & Benefits processes including salary planning, management reviews, and the introduction of new benefits.
- Conduct analysis, propose, design and develop compensation and benefits packages.
- Ensure all employees’ compensation and benefit scheme are applied properly and equally.
- Administer and manage employee insurance plans.
- Be point of contact for staff and management for all Compensation and Benefits related matters.
- Ensuring all packages and benefits are legal.
Payroll and Personnel Responsibilities:
- Maintain an updated Payroll Record of all employees’ details such as change in salary or allowances, unpaid leave, sick leave, loans, social insurance calculation, tax calculation or change in bank accounts.
- Maintaining and developing personnel record systems (Mena Itech Software, Mena Pay).
- Perform overtime calculation and apply to the payroll.
- Maintain employment files and records per company policy and legal regulations.
Recruitment Responsibilities:
- Performs recruiting functions collect and review candidate CVs and assess their suitability for and short-list the potential candidates and scheduling and performing interviews.
- Extending Job Offer to the accepted candidate and arrange for the hiring process.
Induction Program Responsibilities:
- Liaison with the other departments regarding the induction delivery details (date, place, number of attendees, positions, names, etc…)
- Create, update and prepare employee handbook.
- Arrange for the training logistics (room reservation, catering and any other related tasks.
- Update and deliver the induction presentation.
Other Essential Responsibilities:
- Assist in editing, communication and implementation of all HR policies and procedures.
- Ensure HR forms and patterns (Leave form, personnel letters, recognition form, job applications, memo, etc.) are available for use and reviewed appropriately.
Recruitment Responsibilities:
- Post job adverts on the Am Cham website and coordinate with communications department to post vacancies on all social media links and the organization website after receiving the job description.
- Works closely with assigned departments to deliver recruitment needs.
- Coordinates proactively with departments for conducting panel interviews.
- Conduct interviews for all Teaching Assistants and Research Assistants.
- Screen and short list potential job applicants and refer them to department’s heads. Making sure that the shortlisting process is following the equal opportunities and diversity principal.
- Perform exit interviews upon resignation or termination.
Training Responsibilities:
- Prepare and handling all training logistics (reservations, payments, etc...)
- Obtain training quotations from different providers.
- Handle all the inhouse training administrations.
Personnel Responsibilities:
- Extract and revise attendance reports for Teaching Assistants and Research Assistants.
- Handle all Teaching Assistants seasonal academic members and Research Assistants contracts and renewals.
- Managing and maintaining Teaching Assistants and Research Assistants secondment letter records.
- Perform queries and extract reports from the HR personnel system.
- Validate number of Teaching Assistants and Research Assistants under social insurance.
- Monitor staff attendance activities.
Payroll Responsibilities:
- Adds any new employees on the monthly payroll list.
- Includes any other changes such as salary increment, title change, etc. on the monthly payroll.
- Receives and includes such as overtime, unpaid leave, sick leave reports…etc. to the monthly payroll report.
- Calculates amounts due for resigned employees each to be reflected on the monthly payroll.
- Overtime calculation according to the Egyptian Labour Law.
Operational Responsibilities:
- Work with the HR Director, HR representatives, headquarters, HR clerks and all the organization departments as well as outside government agencies and vendors.
- Build credibility with employees to facilitate communication and respond to all HR related concerns.
- Ensure that our legal obligations are met by tracking employee member records and conforming to all applicable laws in liaison with the legal department.
- Creating different forms to be used in the HR department to enhance day to day operation.
- Identify opportunities, make recommendations and implement process improvement.
- Prepare and maintain employment records related to events such as hiring, termination:
• Bank account opening in liaise with the bank representative.
• Issuing Zewail City personal ID in liaise with the IT department.
• Preparing forms for the social insurance (forms 1, 6, 2)
• Creating an e-mail account in liaise with the IT department.
• Arrange for medical insurance subscription.
• Ensure that the resigned employee is handing over all related work documents and the organizations’ assets by submitting the clearance form signed from the concerned personnel.
- Attendance and leave management.
- Business card request validation before sending to communications department for printing.
- Issues HR letters, service certificates, and other documents that may be requested by employees.
- Building up database for all employees and update the HR Information System records.
- Set up, organize, filing and maintain department records (employees’ files, administration documents and forms, etc.) so that they are easily retrievable by department members.
- Check and validate number of employees under social insurance.
- Responds to and communicate with employees regarding HR related inquiries.
- Developing HR policy and procedures manual for ISO 9001:2008 Certification.
- Managing the employee’s data and filling records.
- Managing Recruitment Process. (Job Post, CV Screening, Selection, Interview, and Job Offer).
- Maintains the work structure by updating job requirements and job descriptions for all positions.
- Overtime Calculation and administering the payroll.
- Issuing all types of HR letters.
- Organize and conduct induction training sessions for all new employees.
- Building and updating the organizational chart.
- Handling customers over the phone.
- Assisting the recruitment sector (screening CVs, selection, interview, skills and language test, job offer)
Human Resources Management
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