Administrator cum Office Coordinator
Elbait Consultants
Total des années d'expérience :26 years, 8 Mois
Position Held : ADMINISTRATOR cum OFFICE COORDINATOR/CONSULTANT
Reporting to the President/Owner
Name of Company : ELBAIT CONSULTANTS
Nature of Business : HR & Management Consultancies
Address : Office 804 Sheikha Noora Office Bldg. Al Barsha Heights, Dubai UAE
Duration : Jan 2019 - At Present
Responsibilities:
❖ Support the day-to-day administrative and coordinator work for the President.
❖ Acting as the first point of contact deals with all correspondences and calls for the President.
❖ Provide front desk support to the guest, client, receiving calls to transfer at the concerned
person.
❖ Manage company MIS (Management Information System), records update and document
filling (hard and soft copy).
❖ Do profile search and screen as per client qualification requirements, candidate calls for a
preliminary screening interview, appointment, and coordination.
❖ Do accounting, such as preparing cheques, expense reports, payroll (WPS), data entry in Tally
ERP9 and invoicing.
❖ Arrange necessary documents, follow company MOL account for Visa process, approval,
company license, renewal, etc., and do flight booking.
❖ Handling petty cash and doing necessary errands for the office.
❖ Responsible for inbound and outbound couriers, maintaining the stock levels for office
stationery & pantry supplies of the office.
❖ Oversee custodian staff to ensure proper cleanliness and sanitation of the premises.
Dealing with emails inquiries & follow up.
Process paper works for employees, customers or client’s.
Organize staff & executive meetings, calendar and take minutes’ short hand may be required.
Doing flight booking, manage files & records system
Screen and assist interviewing with hiring personnel.
Type and distribute letters/memos to correspondence.
Arrange required document and follow company MOL account for Visa process and approval etc.
Follow car fleet, RTA fine and Salik monitoring.
Attend time to time task (Secretarial & P.A) from Managing Director.
Provide front desk support to guest, client and answer telephone as needed.
Negotiate and follow client inquiry, quotation, LPO, booking, supply delivery and do daily/monthly reports. (Blocks Supply Division)
Register company daily sales for daily/monthly report. (Manage Salon)
Doing LPO & Quotation for Concrete division.
Doing profit and loss for specific division.
Register and issuing petty cash with documentation and reconciliation for weekly and monthly report.
Assist account in payroll providing attendance information, process WPS and assist finance controller/sales department as required.
Maintain the stock levels for office & pantry supplies and submit purchase request to management when necessary.
Oversee custodial staff to ensure proper cleanliness and sanitation of the premises.
Opening and closing of Salon
Greeting customer as they arrive at the salon and making sure they feel comfortable and deal with their enquires.
Operate cash register and perform computer reception duties such as answering telephone calls, making appointments, retail products write up and client record cards.
Doing bank deposit, bank withdrawal, invoice, receipt, bills online payment filling, document control, and sending /reply on emails
Daily cashing up and monitoring the cash flow on a daily basis and petty cash
Ensuring that daily business operations are conducted according to Company Standards
Stock taking and reporting to the Director
Making daily, monthly reports and monthly salary of staff
Assisting stylist
Perform duties that may be assigned from time to time.
Monitors staff attendance
Ensures that all products sold are in code and are freshly cut
Follows the expiry check procedure so that short expiry products are identified
Maintain a daily stock to ensure product availability at all the times
Ensures quality and freshness checks are regularly carried out and take action on poor quality products
Ensures a proper close down and open of the Meat Department
Maintains chill chain when moving products from a chill to ambient area
Ensures deep clean schedule is followed
Ensures that only trained staff use dangerous machinery
Manages staff breaks to maximize staff availability on the counter
Communicates any issues with Line Manager
Informs Line Manager about any disciplinary issues
Ensures company policies is maintained at all time
Assist manager with special events and/or track functions.
Analyzes and Schedules warehouse daily kitting activities to meet the released
date given by the production planning and department.
Sets standard time for manpower allocation of warehouse kitters, and all other warehouse activities on a day-to-day basis to synchronize its daily activities, and forecast loading if overtime is necessary to meet the given schedule.
Perform BPCS AUTO I transaction (Automatic Issuance) that will be the basis on kitting by the production floor stock.
Process from BPCS revised pick list for kitter’s reference in their daily kitting activities.
Ensure that kitting activities are properly performed by the kitters, and resolve on any problem encounter on their Barcode Scanner and/or during system transaction. Any unkitted items after the shift will be highlighted to the concern aisle supervisor in-charge for them to resolve constraints(s) during that day. Any materials issue beyond warehouse control will then be highlighted to the concern MPC and PPC to give its materials in-house (MIH) date to monitor when the items will arrived.
Attends meeting with the PPC/MPC regarding their new kitting schedule.
Bach-up support as a FACILITATOR
Ensure to issue all available kits that are scheduled for production run.
Back-up support to the Warehouse aisle supervisor.
Assist Warehouse aisle kitters in their daily activities
Highlights to the concern Materials Planner any unlocated parts and/ or with physical damage at warehouse to have its immediate replacement.
Back-up support to the advance kit supervisor
Assist Warehouse facilitator on their issuance of kits to the production
Coordinate to all production Manager/Supervisor all available kits for issuance during the released date given by the PPC and proposed to change issuance date of all unrecieved kits.
Support and assist all materials request, etc. by other department.
Perform duties that may be assigned from time to time.
Generate the various document control reports as required.
Typing of production documents, and follow up of all the production needs
Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
Maintain updated records of all approved documents and drawings and their distribution clearly
Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Maintain the files and control logs as required by the project.
Coordinate all activities related to the Document Control procedure, including technical documents, and drawings.
Input document data into the standard registers ensuring that the information is accurate and up to date.
Perform duties that may be assigned from time to time.
Handles requests of engineering documents from the different departments in the company.
Retrieves documentation from document control or physical files and provides copies to requesting employees.
Maintains drawings and other engineering documentation in accordance with established document control system procedures and retains original documents in physical files.
Process and distribute change request and change orders of engineering documents
Ensure that we operate to and possess the most of engineering current revision documents.
Computer skills & basic programing
Computer Basic and Basic programming