Admin Assistant
Nexus Elite Real Estate Brokers
Total years of experience :6 years, 5 Months
• Managed receptionist area, including greeting visitors and responding to telephone and in-person requests for information
• Maintained the front desk and reception area in a neat and organized fashion.
• Prepared forms and other documents related to sales, renewal, leases and exclusive agencies.
• Updated property database and keep listings and showing up-to date
• Secured public information about a property
• Provided clerical support to agents and brokers
Archives Clerk cum HR Assistant
Responsibilities:
• Performance management and improvement tracking systems
• Employee orientation, development, and record keeping.
• Company-wide committee facilitation and participation.
• Maintaining employee files and the HR filing system, making sure all sensitive documents are in place.
• Assisting with the day-to-day efficient operation of the HR office.
• Compensation and benefits administration and record-keeping.
• Company employee communication.
• Ensure that all personnel action forms that are submitted to accomplish recruiting labours, engineer and graphic designer, salary changes, termination, leaves and all other personal action are reviewed in a timely manner for compliance with the company policies and procedures.
• Handling all employees passport, monitoring the expiry date, issuing passport for vacation, and residence visa renewing.
• Responsible of all vehicles, make receive to the designate employees, monitoring the expiry date of the vehicles license and do the procedure of the renewal, preparing monthly petrol for all company vehicles thru adnoc rahal card, traffic fines and submitted the report to the accounts department.
• Oversee procedure relating to employee resignation & termination
• Issuing labour card, national ID and health card.
• Report all HR & Administrative activities to the General Manager & Managing Director.
• Handling all leave application, preparing leave and final settlement of the employees and forwarding the same to accounts payment.
• Contact and coordinate with recruitment agencies regarding application of all aspects or recruitment.
• Forward joining reports with all necessary documents to personnel for salary.
• Responsible for monthly check-on personnel details against documents for transaction including documents additions, payables and unpaid leave and submitted to the HR manager.
• Opening Salary Account for new employee thru Al Ansari Exchange.
• Track employee probationary period and Expiry of Labor Cards, National ID, Health Card, Visa Expiry etc.
• Provide administration support to the look after recruitment requirements like advertising vacancies, short listing CVs, conduct preliminary interviews, prepare offer letter & termination letter .
• Coordinate business travel service for booking ticket for labours/staff vacation, termination etc.
• Coordinate with PRO in matters related to employment visa, labour card, national ID, health card renewal.
• Handling original trade license and other certificate, make sure the date of renewal.
• Preparing leave & final settlement & forwarding the same to accounts department for payment
• Maintain office facilities including of necessary office supplies and equipment requirements, petty cash management, prepare & maintain expenses report.
• Taking disciplinary action such as issuing warning & termination of workers after consultation with the General Manager.
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