Mersad Masnavi

• Leveraged the Coupa platform to onboard and approve vendors, as well
as transferring contracts from CMS.
• Managed the vendor contract renewal process, from initiation and
behind-the-scenes operations through to final document sign-off (DSO).
• Supported the implementation of Coupa P2P modules to ensure smooth
system integration with RACQ internal Contract Management System
(CMS).
• Enhanced compliance by utilizing Procurement Assessment Tools to
evaluate purchasing segments.
• Applied procurement segmentation to classify spend into Significant,
Niche, Tactical, and Routine categories, aligning sourcing strategies and
risk levels with organizational policies.
• Mitigated technology risks through Information Asset Classification,
ensuring third-party suppliers met RACQ Groups data security.

• Coal-Fired Power Generation Station Outage/Shutdown
Achievement:
• Maintained complete records of budgets, committed costs, forecasts,
variations, and purchases, ensuring 100% compliance with contracts and
project requirements.
• Managed current contracts arrangements with UGL Subcontractors up to
$2 million.
• Partnered with the UGL SAP Team to onboard 20+ new vendors, reducing
vendor setup time by 25% and achieving zero rework in master data
accuracy.
• Managed and monitored project equipment and subcontractor costs and
providing forecasts with 95% accuracy enabling proactive decision-making
on equipment allocation.
• Coordinated subcontractor workforce of 80-100 personnel
• Provided finance teams with timely cash flow and cost data, enabling accurate project visibility.
• Tracked subcontractor spend against budgets, prepared variance reports, and maintained records of commitments,
forecasts, and variations.
• Administered subcontractor contracts, coordinated vendor onboarding in SAP, and supported procurement
compliance.
• Monitored equipment and resource costs, aligning subcontractor deployment with the outage schedule.

• Supporting Edmos global supply chain for high-capacity mining jacks and stands, essential for lifting and stabilizing
ultra-heavy mining vehicles such as dump trucks and excavators
• Liaising directly with local and overseas suppliers to fast-track lead times and ensure availability of custom
components.
• Monitored stock levels, optimized reordering processes, and reduced excess inventory by implementing demand
based forecasting and tighter control measures.

Key Responsibilities:
• Partnered with Operations, Site, and Finance teams to analyze purchasing requirements and ensure timely
procurement of materials for wastewater tank construction projects.
• Issued purchase orders for equipment, consumables, tools, and services, while maintaining optimal safety stock
levels, adjusting order frequency, and aligning delivery modes to sustain uninterrupted operations.
• Coordinated logistics for inbound shipments, monitored supplier performance through regular assessments, and
negotiated pricing and SLAs to achieve cost-effective and reliable supply.
• Collaborated with Accounts Payable to resolve discrepancies on invoices, receipts, and payment terms, ensuring
smooth financial reconciliation.
• Generated supplier spend reports to highlight cost-saving opportunities and worked with production scheduling to
accurately forecast future material needs.

Being responsible for managing inventory, stock, ordering, purchasing, and
finance duties in Cin7 and 3PL platforms
 Purchasing and ordering stocks with the suppliers on a daily/weekly
schedule based on the sales forecast and as directed by the Financial
Controller
 Liaising with suppliers and couriers to receive competitive prices and
quotes.
 Liaising with 3PLs in Australia, Netherlands, and USA such as Supply Chain
Solutions
 Managing the reconciliation of suppliers and 3PL invoices against purchase
order numbers to ensure that costings are correct and controlling supplier's
credit notes
 Creating and managing various daily/weekly reports such as, "Supplier's
outstanding payment master file", "Supplier's outstanding
breakdown file for the purpose of cash flow", "Inbound stock ETA for AUS,
EUR, and USA", "freight records, supplier price lists, and orders
sheets"
 Updating, raising, and receipting purchase orders, along with performing
queries on unmatched invoices & purchase orders

Managing and analyzing inventory levels via SAP ERP and placing
purchase orders for requested materials to HQ in Germany
 Collaborating with the head of finance APAC side-by-side to keep the
inventory level at the optimum level.
 Placing and monitoring orders for Field Service Technicians (FSE) across
Australia
 Maintaining and optimizing logistics processes and liaising with 3PL
vendors on both inbound and outbound domestic and international
shipments, such as 3PLs TNT, DHL, Agility and Crane Logistics
 Managing and processing faulty/obsolete stocks to be returned to Germany
HQ monthly.
 Creating purchase order (PO) numbers, delivery numbers (DN),
commercial/proforma invoices, manufacturing declaration documents,
packing lists, and VGM documents for shipping to Germany for customs
clearance purposes
 Achievements: Inventory reduction project: Reducing the total value of
service faulty and redundant/obsolete stocks by shipping 19 (40ft)
containers back to Germany resulted in a 90% reduction in inventory.