Finance & Administration Manager
IHC Merwede
مجموع سنوات الخبرة :23 years, 11 أشهر
Responsibilitiesu**
Finance Management
• Maintaining updated status of vendor invoices in Accounts Payable Sub Ledger Module using ERP related ISAH 7 and Account View Software including generating customer invoices into the Accounts Receivable Module.
• Updating vendor payments at the end of the month based on due dates, conduct ageing analysis for effective monitoring of payable and forwarding the same to the Controller/ Operations Manager.
• Accomplishing financial objectives by providing support on budget preparation, expense scheduling, and costs monitoring.
• Updating various statutory books of accounts, reconciliation statements & consolidated reports and assisting auditors in conducting audits.
• Reconciling various accounts including bank accounts; finalizing revenue expense budgets and monitoring expenses.
• Conducting negotiations and managing contracts with vendors, transporters & other external agencies.
• Involved in preparation of business plans/ forecasts, finalization of accounts and preparation of financial management reports.
General Administration
• Coordinating activities related to preparation of payroll for admin staff with subsequent bank transfers; processing visa related issues with JAFZA and local sponsors.
• Managing travel logistics of directors, ensuring compliance to travel schedules; coordinating with hotels and transport services.
• Scheduling and organizing meetings, ensuring meeting facilities meet standards, recording minutes and action points.
• Maintaining records and documentation, retrieving information from the system and presenting it to managers when needed.
• Defining/ implementing policies, procedures and systems in line with laid down organizational standards.
• Liaising with vendors to manage office inventory and maintain reorder levels for various office supplies.
• Collaborating with HO in Netherlands on accounting and administrative issues .
Responsibilities u**
• Coordinated day to day administrative aspects of the office, organized/ maintained files and records.
• Involved in planning/ scheduling meetings and appointments; drafting/ editing correspondence, reports and presentations.
• Managed travel and stay arrangements for guests and; arranged meetings of visitors / clients / vendors with managers inside the company.
• Oversaw daily cash reconciliation, updated daily collection and monthly reconciliation of suspense accounts.
• Generated reports based on various spread sheets, pivot table, draw charts and graphs to elaborate various kinds of reports.
• Assisted the external auditor in auditing of financial statements in compliance to various accounting standards and procedures.
Responsibilities u**
• Maintained and regularly updated Organization Charts; organized meetings and compiled and distributed minutes of meeting and action points.
• Involved in collation and maintenance of office equipment/ supplies in coordination with vendors based on relevant reorder levels.
• Generated/ updated various status reports for the senior leadership team and other stakeholders.
• Supervised the safe custody and archival of documents in compliance to organizational/ industry standards.
• Assisted the Finance Department in processing of day to day financial transactions and adherence to various accounting standards/ procedures.
