Admin Assistant
FindWell Egypt
Total years of experience :8 years, 1 Months
Al-Alsun
Major: English Language
Employer: FindWell Egypt
Al-Alsun
Major: English Language
Employer: FindWell Egypt
Employer: Coldwell Banker for Investment and Real Estate
Position: Senior Real Estate Coordinator
Duration: August 2004 - June 2009
* Job tasks:
* Using a range of office software, including email, spreadsheets and databases; managing filing systems.
* Handling phone calls, e-mail and faxes
* developing and implementing new administrative systems
* Saving the database in the company's system. (electronic and paperwork)
* Meeting deadlines monthly, weekly, and daily. (word sheets, statistics..etc.)
* Follow up with the clients to see if they are satisfied with our service or not.
* Solving the client's problems wisely.
* Following up and preparing many requisitions like setting new email accounts and printing business cards
* Working in the free magazine edition published monthly.
* Translating documents and reports required when needed.
* Responsible for publishing advertisements in newspaper and other social media when needed
* maintaining the condition of the office and arranging for necessary repairs;
* organising meetings with my staff - in lower paid roles this may include typing the agenda and taking minutes,
* Overseeing the recruitment of new staff, sometimes including training.
* carrying out staff appraisals, managing performance and disciplining staff;
* delegating work to staff and managing their workload and output;
* implementing and promoting equality and diversity policy;
* holding meetings with senior management to review performance;
* liaising with other administrative teams;
* writing reports for senior management, which may include reports on finances, staff performance, service development or an annual review;
* delivering presentations about the work of the office to senior management and other sections of the organisation;
* responding to customer enquiries and complaints;
* Attending conferences and training.
* Contributing in organizing the quarterly conferences held by the company.
Al-Alsun
Major: English Language
Position: Admin Assistant
Duration: Feb 2012 - till present
1. Maintain office services
• Design and implement office policies
• Establish standards and procedures
• Organize office operations and procedures
• Prepare time sheets
• Control correspondences
• Review and approve supply requisitions
• Liaise with other agencies, organizations and groups
• Update organizational memberships
• Maintain office equipment
2. Supervise office staff
• Assign and monitor clerical and secretarial functions
• Recruit and select office admin staff
• Orient and train employees
• Provide on the job and other training opportunities
• Supervise staff
• Evaluate staff performance
3. Maintain office records
• Design filing systems
• Ensure filing systems are maintained and up to date
• Define procedures for record retention
• Ensure protection and security of files and records
• Ensure effective transfer of files and records
• Transfer and dispose records according to retention schedules and policies
• Ensure personnel files are up to date and secure
5. Perform other related duties as required
Position: Admin Assistant
Duration: Feb 2012 - till present
1. Maintain office services
• Design and implement office policies
• Establish standards and procedures
• Organize office operations and procedures
• Prepare time sheets
• Control correspondences
• Review and approve supply requisitions
• Liaise with other agencies, organizations and groups
• Update organizational memberships
• Maintain office equipment
2. Supervise office staff
• Assign and monitor clerical and secretarial functions
• Recruit and select office admin staff
• Orient and train employees
• Provide on the job and other training opportunities
• Supervise staff
• Evaluate staff performance
3. Maintain office records
• Design filing systems
• Ensure filing systems are maintained and up to date
• Define procedures for record retention
• Ensure protection and security of files and records
• Ensure effective transfer of files and records
• Transfer and dispose records according to retention schedules and policies
• Ensure personnel files are up to date and secure
5. Perform other related duties as required
Employer: Sheraton Hotel - Addis Ababa
Position: Admin Assistant (Temp) - public relations
Duration: Dec 2009 - Nov 2010
First University Degree: B.A. English Literature University: Ain Shams University