Administrative officer/Sales Coordinator/ Invoicing
Triple One Company for Trading & Services WLL.
Total years of experience :12 years, 9 Months
• Coordinate sales team by managing schedules (using syncwise system), filing important documents and communicating relevant information
• Ensure the adequacy of sales-related equipment or material
• Respond to complaints from customers and give after-sales support when requested
• Inform clients of unforeseen delays or problems
• Monitor the team’s progress, identify shortcomings and propose improvements
• Assist in the preparation and organizing of promotional material or events
• Generated complete, accurate, and timely invoices using accounting software(acrobis)
• Corrected entries on invoices for discrepancies in prices, quantity of goods, and total amount
• Collected returned goods from clients and adjusted the amount in the invoices
• Prepared vouchers, receipts, and checks as required and entered details in the system
• Indexed clients' database, updated contracts, and added new customer accounts
• Maintained records of invoices posted, payment collected, and change in address of clients
• Organize and coordinate sales representatives' schedules
• Recruit, hire, and train new sales representatives
• Receive and report on all sales leads
• Track weekly, monthly, and quarterly performance and sales metrics
• Researching potential vendors
• Comparing and evaluating offers from suppliers
• Enter order details (e.g. vendors, quantities, prices) into internal databases
• Monitor stock levels and place orders as needed
• Answering incoming calls; taking messages and re-directing calls as required
• Dealing with email enquiries
• Taking minutes
• Diary management and arranging appointments, booking meeting rooms and conference facilities
• Data entry (sales figures, property listings etc.)
• General office management such as ordering stationary
• Organizing travel and accommodation for staff
• Arranging both internal and external events
• Providing administration support to Sales Reps, Property Managers and Senior Management
• Processing wages of employees using WPS.
• Governs the company's bank accounts where I am processing bank transfers for company transactions
• Preparing and processing Payroll (WPS System)