➢ Maintains and set-up vendor records within accounting software.
➢ Coordinate with various staff for operational support activities of the unit; serve as a liaison between departments and operating units in the resolution of day-to-day administrative and operational problems.
➢ Generally help out with smaller purchases, reviews and inventory matter.
➢ Screening/preparing reports for Operations Director and C.E.O. signatory/approval.
➢ Verify and matching invoices to purchase orders and/ or vouchers and make sure it’s up to date on the software.
➢ Support Chief of Finance/ Procurement Manager in researching, tracking, and resolving accounting, customer and vendor related issues.
➢ Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the administrator accordingly.
➢ Perform data Entry and Filling Works.
Projects Executed: (Site Secretary/ Document Controller Year 2007 - 2010)
● Projects Manager - Site Secretary
Prime Business Tower, Jumeirah Village, South-Dubai
October 2009 - May 2010
● Projects Manager - Site Secretary
(RTA) Proposed Bus Depot on Plot No. 800-459 @ Al Ruwayah, Phase 1-Dubai
September 2008 - October 2009
● Project Director - Site Secretary
Project Laguna Tower on Plot A-2/T-25, Jumeirah Lake Dubai
March 2007 - July 2008
➢ Receives incoming telephone calls, take messages, provide answers to routine inquiries and/or refers them to other personnel.
➢ Open, sorts and delivers mail within the office staff.
➢ Maintain conference room calendar, arranges meetings and conferences as requested.
➢ File, copy, and/or deliver or mail documents and maintains records and files.
➢ Liaising with the appropriate members of staff for the delivery of the items around the building.
➢ Perform daily fillings all of the important documents like submittals and update all incoming and outgoing documents with references number. Prepare and type routine documents, letters, reports etc. Proofreads typed materials for accuracy and correct punctuation, spelling, grammar.
➢ Prepare accomplishment Report on a weekly and Monthly Report justification based on the actual status of ongoing Project.
➢ Preparing daily activity Report for Manpower
➢ Responsible for the Construction fillings like as Technical Submittal, Material Submittal, Shop Drawing, Test Report, Clarification and Work Inspections.
➢ Responsible for preparing submittals to be submitted to Consultant office for approval.
- مجال الشركة:
- الهندسة المدنية
- الدور الوظيفي:
-
سكرتارية
