Executive Secretary
Gargash Real Estate
Total years of experience :15 years, 1 Months
Operate telephone switchboard to answer, screen and forward calls; providing information, taking messages and scheduling appointments.
Greet persons entering the office, determine the nature of their visit and direct them to the waiting area, before contacting the person they are meeting in the office.
Perform administrative support tasks such as compiling and archiving letters for the Sales Manager.
General Office Administration.
General Secretarial Work.
Handles Ejari System Registration.
Receives maintenance complaints, direct it to the person in charged and set appointments.
File and maintain records of all common office documents e.g. maps, licenses, supplier lists, courier account number etc.
Transmit information to suppliers via email, fax or mail.
Keep updated on the Manager’s whereabouts and availability.
Make meeting arrangements with regards to the location and time.
Handling petty cash for office stationery and any other necessary items and maintenance expenses.
Carrying out daily market research.
Prepare the payroll before the cut date of 20th of every month.
Make receipts for cheques received, and invoices for cash/ cheques receivable. Manage the receipt books by maintaining a receipt book log for agents.
Preparing Proforma Invoice and Tenancy Contracts.
Receives request for retrieval to Local, MasterCard and Visa requestors.
Handle daily generation of retrieval request letters addressed to BPI merchants.
Handle call outs and follow ups to the request for BPI merchants.
Handle requests for pull out of Manual Slip to the contractual.
Handle timely fulfillment of the slip within TAT (Turn Around Time).
Receives slip from the merchants and gives copies to the requestors.
Endorse chargeback if slip is Non-fulfillment, No signature or Requested by merchants.
Handles monthly report.
Handle checking and encoding of Zero Ledger Balance from SAP.
Handle checking of Settlement Rule.
Handle encoding of Open Files (OSC Import) and File Adjustment.
Handle closing of open files in SAP.
Handle encoding of Import Files for Closing
Updating Flights and Airline’s Published Rates
Updating changes in Fuel Surcharge and Security Surcharge with different Airlines.
Updating of Delphi APAC Export in Combas
Handle checking of Shipment’s ATD and ATA in Pantrace.
Encoding of Import Files, Origin and Destination of Shipment from SCP.
Updating of FOS File Opening Sea Export
Handle checking of Shipments in SCP.
Arranging and attaching of Single Files to Master Files.
2nd Placer - Feasibility Study (Most Feasible Product)