Document Controller cum Admin Assistant
Classical Palace
Total years of experience :3 years, 0 Months
• Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
• Maintain electronic and hard copy filing system
• Open, sort and distribute incoming correspondence
• Perform data entry and scan documents
• Assist in resolving any administrative problems.
• Answer calls from customers regarding their inquiries
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Schedule and coordinate meetings, appointments and travel arrangements for Managers
• Maintain office supplies for department
• Purchase or contract for supplies, services and equipment required by any using agency, within the limits of the current budget approved by the management council.
• Negotiate and recommend execution of contracts for the purchase of supplies, services and equipment;
• Act to procure for the company the needed quality in supplies, services and equipment at least expense to the company.
• Prepare and recommend to the purchasing manager for council approval, rules and procedures governing the purchase of supplies, services and equipment for the company.
• Keep informed of current developments in the field of purchasing, prices, market conditions and new products.
• Prescribe and maintain such forms as are reasonably necessary to conform to the requirements of this chapter and other rules and regulations.
• Supervise the inspection of all supplies, services and equipment purchased to insure conformance with specifications.
• Recommend to the purchasing manager the transfer of surplus or unused supplies and equipment between departments and using agencies, as needed, and the sale of all supplies and equipment unsuitable for company use.
• Maintain a bidder’s list, vendor’s file, and such other records as are needed for the efficient operation of the purchasing function.