Michael Alarcon

The Finance Accountant will be part of the Finance team and will be supporting PAE on a contract for the US Department of State and working at the US Embassy in Kabul, Afghanistan with the following
responsibilities:
- Prepares monthly bank reconciliation
- Prepare Petty Cash reconciliation and log
- Reconciles contractors and suppliers taxes per vendor name and per project.
- Performs Cash Custodian Functions.
- Prepares as needed check vouchers for petty cash replenishment, per diem replenishment and tax
payments.
- Prepares per diem expense reports and expense reports in e-time for personnel.
- Verifies timesheet correctness of the personnel.
- Responsible for summary preparation, payments and tax returns for BRT, Rental Tax, Expat
compensation taxes and contractors and supplier’s taxes.
- Prepares monthly accrual entries.
- Prepares invoice/s submitted to the Department of State (DoS).
- Performs accounting works for project related activities from AP, AR, GL entry posting and FS
preparation as required.
- Performs other related duties as assigned.

The Finance Accountant will be part of the Finance team and will be supporting PAE on a contract for the US Department of State and working at the US Embassy in Kabul, Afghanistan with the following
responsibilities:
- Prepares monthly bank reconciliation
- Prepare Petty Cash reconciliation and log
- Reconciles contractors and suppliers taxes per vendor name and per project.
- Performs Cash Custodian Functions.
- Prepares as needed check vouchers for petty cash replenishment, per diem replenishment and tax
payments.
- Prepares per diem expense reports and expense reports in e-time for personnel.
- Verifies timesheet correctness of the personnel.
- Responsible for summary preparation, payments and tax returns for BRT, Rental Tax, Expat
compensation taxes and contractors and supplier’s taxes.
- Prepares monthly accrual entries.
- Prepares invoice/s submitted to the Department of State (DoS).
- Performs accounting works for project related activities from AP, AR, GL entry posting and FS
preparation as required.
- Performs other related duties as assigned.

The Program Accountant will be part of the Dubai-based Billing team, responsible for preparing and processing invoices as well as enhancing the project billing process. Other responsibilities includes:

- Preparing detailed invoice packages with appropriate documentation and back-up, as per standing policies and procedures
- Assess and pursue opportunities for maximization of client billing; communicate with the Billing Supervisor, as to observations and actions taken.
- Preparing and reconciling labor postings for T&M billing
- Preparing correcting Journal Entries for billing purposes
- Classifying billable vs non-billable costs, based on program standards
- Validating accuracy of system transactions
- Research any unbilled issues to optimize the billing possibilities for the billing period
- Detailed unbilled analysis
- Accounts Receivable aging analysis
- Keeping accurate and complete records and tracking invoice status
- Work with the cash receipts team member to reconcile variances that occur in the application of cash.
- Following-up with field and US based team members on invoice and cost status
- Timely rework of invoice rejections
- Review and tracking of contract funding
- Response to audit requests, as necessary
- Other program accounting and billing work, as directed

This role will be reporting to the Chief Financial Officer and Managing Director. Responsible for performing accounting responsibilities including:
- Preparation of Invoices.
- Providing Daily Cash Balances to Managing Director & CFO
- Monitoring of Receivable accounts and sending out of Statement of Accounts periodically.
- Issuance of Receipt Vouchers for collections made and deposit to bank account.
- Preparation of cheque.
- Posting of the following transactions to Quickbooks:
a. Sales d. Payments
b. Receipts e. Petty Cash
c. Purchases Order f. Other transactions
- Prepares and post month end entries.
- Preparation of Financial Statements
- Processing of Payroll of staff (office personnel) and laborers and salary loan via WPS.
- Reconciliation of the following:
a. Bank accounts
b. Accounts Receivable / Customer accounts
c. Accounts Payable / Supplier accounts
- Coordinates with Project Managers regarding invoicing, purchases, collections and payments.
- Safekeeping of cheque booklets & other valuables
- Monitoring of contracts file and other pertinent documents.
- Adhere to any audit requests by providing supporting documentation and/or information
- Performing HRD / Administrative Functions in the absence of the Office Manager
- Performs other duties that may be assigned from time to time.

Basic Function -Responsible for performing accounting responsibilities including invoicing, and general ledger (G/L) entries for cost accruals, intercompany transactions, bank reconciliations, etc. This role will be reporting to the Lead Accountant and Finance Controller.

Project Accountant Responsibilities:
Balance Sheet Reconciliations
Accruals and Prepayment Amortizations, Intercompany Invoicing, recording of Sales and Payable invoices, Employee Advances, Prepaid Expenses, Bank Reconciliation, etc…
Intercompany Transactions
Review and process intercompany expenses
Send intercompany to appropriate related parties
Audit Requests
Adhere to any audit requests by providing supporting documentation and/or information

Currently uses the following programs - SAP, GIT and Commodity XL.

Basic Function - The Project Accountant will be supporting CIVPOL programs. He will be responsible for performing full cycle accounting responsibilities including time and expense, payroll, invoicing, and general ledger (G/L) entries for cost accruals, intercompany transactions, bank reconciliations, etc. This role will be reporting to the Lead Accountant and Business Operations Manager.

Project Accountant Responsibilities:
 Balance Sheet Reconciliations
 Accrued Salary/Wages, Accrued Payroll Costs, Intercompany Suspense, Accounts Receivables, Employee Advances, Prepaid Expenses, Bank Reconciliation, etc…
 Field Cash
 Post weekly field cash entries
 Monthly cash and bank reconciliations
 Process cash requests from the field (PRF’s)
 Provide assistance regarding accounting policy and procedures
 Monthly Accruals and Close Duties
 T&M analysis (Actual vs. Accrual analysis)
 Work closely with financial analysts to develop labor and cost plus accruals
 GL Transaction Report analysis
 Analyze monthly activity with ability to explain any disconnects
 Labor Actuals
 WDC, AN, LN, Temp., Dubai
 Verify timecards have correct units, correct task ID, and contain an employee and manager signature.
 Billing and Unbilled Analysis
 Labor (WDC, AN, LN, Temp., Dubai), ODC’s, and Travel
 Address invoice rejections
 Monthly unbilled analysis
 Monitor funding and enter additional funding as MODs are received
 Intercompany Transactions
 Review and process intercompany expenses
 Send intercompany labor and ODC’s to appropriate branches
 Audit Requests
 Adhere to any audit requests by providing supporting documentation and/or information

The A/P Lead is responsible to coordinate Accounts Payable functions for a PAE line of business (LOB) including electronic fund transfers, ACH payments and local check processing; day to day leadership and support for A/P Analysts including policy and procedure guidance, new hire training, invoice processing, posting and systems support; ownership over performance of Accounts Payable for a LOB that includes reducing invoice backlogs, reducing cycle times, increasing the number of invoices processed per A/P Analyst, reducing the number of man hours per invoice, coordinating A/P Analyst resources and preparing reconciliations; ultimately responsible and accountable for the performance of the LOB A/P and staff, reporting upwards and improving the process as required.

Basic Function - Responsible for the maintenance of books of accounts and preparation of periodic financial statements and related supporting schedules.

- Preparation of Invoices.
- Monitoring of Receivable accounts and sending out of Statement of Accounts periodically.
- Issuance of Receipt Vouchers for collections made and deposit to respective bank accounts.
- Preparation of Payment Vouchers and cheque.
- Petty Cash Custodian.
- Posting of the following transactions to Delta Accounting System:
a. Sales
b. Receipts
c. Purchases
d. Payments
e. Petty Cash
f. Other transactions
- Prepares and post month end entries.
- Processing of payroll of staff (office personnel) and laborers and salary loan.
- Reconciliation of the following:
a. Bank accounts
b. Affiliated accounts
c. Accounts Receivable accounts
d. Accounts Payable accounts
- Coordinates with Sales Engineers and Coordinators regarding invoicing, purchases, collections and payments.
- Prepares memo for the following bank transactions:
a. Telegraphic transfer
b. Salary & Loan transfers
c. Fund Transfers
d. LC Application, LC Negotiation & LC Extensions
- Safekeeping of the following:
a. Cheque booklets
b. Postdated cheques
c. Receipt, Payment & Petty Cash vouchers.
- Monitoring of contracts file and other pertinent documents.
- Performs other duties that may be assigned from time to time.

Basic Function - Supervises and assist staff engaged in project tracking, in customer accounts maintenance, in billing and collection, in ensuring that resources such as personnel and equipment are properly utilized and in the administrative support for the programs of the department.

- Generally assisted the Finance Manager in resolving issues concerning the department. Provides needed information in cases of inquiries or disputes and for special projects as requested.
- Prepares month end entries.
- Supervises the site accounting function for BRDC & BREMCOR Joint Ventures.
- Performs employee supervision tasks such as assigning and reviewing work of subordinates.
- Oversees the Foreign National Payroll Processing.
- Administer Philippine Remittance to ensure that it is timely distributed and existing & applicable laws are complied with.
- Works in harmony with Project Managers to provide up-to-date detailed reports.
- Researches and resolves all receivable and payable problems.
- Assist in customer inquiries and requests. Ensures that all inquiries or complaints are handled in a professional manner.

Basic Function - Point of Contact for Joint Venture Accounting (BRDC & BREMCOR); Responsible for BRDC, BREMCOR and Reimbursable Billing; Receiving and reviewing of Project Coding on Purchased Order received.

Perform A/R functions to include preparation of invoices & attachments, conduct follow-up to internal & external clients to ensure prompt payment, prepare account offsets & write-offs and maintain A/R aging report; Perform cash collections, identification of cash receipts & transmittal; Analysis and maintenance of sub-contract and technical service agreements; Set-up and maintain Prime Contract (Gov’t.) files and other 3rd Party Works; Process and analyze Batch Plant Accounting & inventory transactions; Recording of invoices to Cost Point.

Basic Function - Under the general supervision of the Branch Operations Division Group Head and functional/administrative supervision of the Branch Head, the BOH is primarily responsible for assisting in all technical-operational aspects of the accounting section of the Branch.

Duties & Responsibilities:

- Assists in ensuring operational efficiency of the Accounting Section of the Branch which includes clearing, bookkeeping, loans and foreign transactions, as well as handling of payment of authorized expenditures/taxes, etc.
- Ensures branch’s adherence to established bank policies, procedures, rules and regulations.
- Reports to Branch Operations Division for any deviations in operating procedures thru the Monthly Exception Report.
- Performs cash-related transactions requiring decision-making such as, but not limited to,
a. Signing as checker and/or department head on internal documents and various transactions, jointly with the Branch Head or Cashier.
b. To note and affix counter initials on withdrawals/encashments (with specific limitations, as set by the Bank).
- Acts as Liaison Officer with external parties/government agencies, as required, for accounting-related matters (i.e. reportorial requirements, etc.).
- Assists in special projects and assignments of the branch.
- Performs other duties that may be assigned from time to time.

Basic Function - assist the Senior Vice President of the Bank/Properties Division Head in the attainment of the primary thrust of the division which is to realize values from the existing stock of real estate assets.

Duties & Responsibilities:

1. Coordinate with brokers, realtors, persons, entities and organizations with the objective of selling or leasing properties (EBC Tower, Robinsons Equitable Tower, Dasmarinas Building, etc.)
2. Assist the Division Head in the negotiation, documentation and implementation of various business transactions.
3. Facilitates queries/problems of tenants/owners.
4. Monitor the timely collection of all sums arising from concluded transactions.
5. Prepare reports, memoranda or correspondence subject to management approval.
6. Do other tasks or assignments that will generally assist the Division Head.

Responsible for the maintenance of books of accounts, preparation of periodic financial statements, financial highlights and related supporting schedules. In addition, assist the Admin. Head in the implementation of all guidelines, programs and policies issued by the Human Resource Division of Equitable PCI Bank.

Reporting directly to the Treasurer and President, supervises the day to day transactions by reviewing various documents. Responsible for the maintenance of books of accounts and preparation of periodic financial statements and related supporting schedules. In addition, ensure prompt payment of taxes, dues or fees to government regulating bodies.

Responsible for directing and coordinating auditing work as a team leader, for reviewing accounting records and transactions of Head Office Departments and Branch and Extension Offices and prepares audit report based on the result of examination.

Responsible for verifying the accuracy of all deposits and withdrawals on savings & current accounts in Head Office, correctness of amounts of withdrawals in words & figures, date of issue, endorsements and sufficiency of funds.

Responsible for assisting the supervisor in examining/reviewing the books of clients, to express an opinion on the result of the operations for tax purposes. During slack season, the audit staff is also assigned to render tax services and prepare financial statements of various clients engaged in different kinds of business.