COORDINATOR-SECRETARY
SAUDI ARABIAN AIRLINES CATERING
مجموع سنوات الخبرة :8 years, 8 أشهر
Reports to the Manager - Accommodation & Staff Services; independent handling of correspondence and maintain strict confidentiality in performing the duties; analyze and process invoices; process purchase requests, material requests, main store requests, request for technical equipment, etc.; assist in the planning and preparation of meetings and conferences; take, type and distribute minutes of meetings; maintain schedules and calendars, staff rosters; process reports, profit and loss statements and expense details; prepares department annual budgets and investments; prepare travel arrangements (flight booking & ticketing, visa, hotel room booking), does follow-up; receive, direct and relay telephone message and fax messages; maintain the general filing system and file all correspondence; registration of incoming and outgoing documents; direct general inquiry to the appropriate staff member or department; communicate verbally and in writing to answer inquiries and provide information; liaison with internal and external contacts; coordinate the flow of information both internally and externally; operate office equipment; manage office space and maintain an adequate inventory of office supplies; perform other related duties as required.
Reports and provides executive support function to the Regional Manager and performs various duties: CATERING SERVICES: Organizing, leading and motivating the catering team; Planning menus in consultation with chefs; Ensuring health and safety regulations are strictly observed; Ensuring staff hygiene and food safety practices are strictly observed - monitoring the quality of the food products and service provided; Involved in the selection process, recruiting and training of staff; Budgeting and establishing financial targets and forecasts; Keeping financial and administrative records; Managing and monitoring staff overtime levels, dealing with staffing and client issues; Maintaining stock levels and ordering new supplies as required; Interacting with customers; Liaising with suppliers and clients; Negotiating contracts with customers (in contract catering) in coordination with Sales & Marketing. Planning new promotions and initiatives, and contributing to business development; Overseeing the management of facilities, e.g. checking event & function catering bookings and allocation of resources/staff; Keeping abreast of trends and developments in the industry such as menus, trends in consumer tastes and management issues. Carry out other related tasks as assigned by the management from time to time.
ACCOMMODATION & CAMP SERVICES: Provide excellent services including effective management of bachelor camps and family villas accommodation services, and management and property maintenance of facilities. Manage everyday operations. Monitor camp-work execution standards, general camp safety and sanitation, supply of sweet drinking water and cooking gas, sewage collection and garbage disposal in conformity with ISO 9001:2008 Quality Standards, reporting and submitting recommendations to the Regional Manager.
Responsibilities included: Preparing and submitting reports to the Senior Planning Officer (Supervisor) . Reviewed, analyzed, and evaluated various plans, programs and projects from the different offices/units. Coordinated with other offices/units and gathered statistical data and information for formulating, preparing and evaluating development plans and related policies. Assisted the management in devising policies, strategies, guidelines and standards necessary for preparing plans and programs; also provided assistance for integrating plans from the different offices/units; entered data into electronic systems with accuracy and conformity to established rules and policies; used a variety of computer software programs; compiled, prepared, and submitted the required periodic reports. In addition to the above duties also performed secretarial tasks including production and binding of technical reports.
MASTER IN BUSINESS ADMINISTRATION (MBA)