Assistant Manager - Administration & Corporate Communications
Air Charter International
Total years of experience :18 years, 8 Months
Air Charter International September 2008 Till Date DUBAI, United Arab Emirates
Assistant Manager - Administration & Corporate Communications
Administration
Handling day to day Administration work for the Air Charter Group, including office
maintenance, groceries, stationery, archiving of old files.
International Travel arrangements for staff travelling.
Staff Travel for Annual holidays.
Ha n d led theCEOstra vel International Flights, Hotel Bookings, Visas for Foreign Countries,
Rent-a -Ca r, S p ecia l Requ es ts, etc
MaintainingtheCEOsda ily diarytoupdatehimonm eetin gandapp oin tm en ts
Over s eein g of th e Villa Ma in ten a n ce for theCEOs res id en ce.
Vis a Ren ewa ls a n d In ter n a tion a l Tr a vel Ar r a n gem en ts for Villa s ta ff for theCEOs res idence.
Veh icle Ma in ten a n ce, Insuran ce Ren ewa ls a n d Regis tr a tion Ren ewa ls for CE O s res id en ce.
Maintaining the Salary & Leave Statement for the Company.
Handling of the entire visa procedure for the whole company LLC, DAFZA and JAFZA
Companies.
Preparing of Bank Letters and Salary Certificates for all Employees.
Handling the Administration Assistant and his daily schedule.
Handling of the telephone bills for the Company.
Salary deductions and additions for staff, including personal call from mobiles.
Visa Renewals for all staff, including labour contracts and labour cards.
Exit procedures including End of Service calculations and Visa cancellation. Coordinate with the PRO until all papers are complete and employee is off our records and bank
guarantee is received back.
Handling the leave process for the company, including annual leave plans.
Organizing Annual Events for the Company.
Renewal of Company Trade Licenses including lease renewals for all 3 companies.
Medical Insurance Collating quotations, preparing presentations and organizing medical
packs for the staff. Including additions and deletions of staff.
Staff Welfare Bowlin g Nigh ts, Bir thdayCak es, etc
Planning Budgets for the Department.
Currently Assisting the Finance Department
Entering LPOs in to the system (Peachtree)
Preparing Payment Vouhers.
Preparing Cheques for all payments.
Reconciliation of Bank Statements.
Mich elle D cr u z
Tel: +971 50 7082600 1
Administration
Handling day to day Administration work for the Air Charter Group, including office
maintenance, groceries, stationery, archiving of old files.
International Travel arrangements for staff travelling.
Staff Travel for Annual holidays.
H a n d le d t h e C E O s t r a ve l International Flights, Hotel Bookings, Visas for Foreign Countries,
Rent -a -C a r, S p e c ia l Re q u e s t s, e t c
Ma in t a in in g t h e C E O s d a ily d ia r y t o u p d a t e h im o n m e e t in g a n d a p p o in t m e n t s .
O ve r s e e in g o f t h e Villa Ma in t e n a n c e fo r t h e C E O s r e s id e n c e .
Vis a Re n e wa ls a n d In t e r n a t io n a l Tr a ve l Ar r a n ge m e n t s fo r Villa s t a ff fo r t h e C E O s r e s idence.
Ve h ic le Ma in t e n a n c e, In s u r a n c e Re n e wa ls a n d Re gis t r a t io n Re n e wa ls for C E O s r e s id e n c e .
Maintaining the Salary & Leave Statement for the Company.
Handling of the entire visa procedure for the whole company LLC, DAFZA and JAFZA
Companies.
Preparing of Bank Letters and Salary Certificates for all Employees.
Handling the Administration Assistant and his daily schedule.
Handling of the telephone bills for the Company.
Salary deductions and additions for staff, including personal call from mobiles.
Visa Renewals for all staff, including labour contracts and labour cards.
Exit procedures including End of Service calculations and Visa cancellation. Coordinate
with the PRO until all papers are complete and employee is off our records and bank
guarantee is received back.
Handling the leave process for the company, including annual leave plans.
Organizing Annual Events for the Company.
Renewal of Company Trade Licenses including lease renewals for all 3 companies.
Medical Insurance Collating quotations, preparing presentations and organizing medical
packs for the staff. Including additions and deletions of staff.
Staff Welfare B o wlin g Nigh t s, B ir t h d a y C a k e s, e t c .
Planning Budgets for the Department.
Air Charter International October 2006 March 2008 DUBAI, United Arab Emirates
Administration Executive
Reported to the CEO, the Senior General Manager and the HR Manager
Joined the Company when there were only 29 people and grew with the Company to a
strength of 80 staff members
Handled all day to day Administration work for all employees and the office
Made travel arrangement for Operations Representative (8) positioned in various Countries.
Ha n d led theCEOstra vel International Flights, Hotel Bookings, Visas for Foreign Countries,
Special Requests
Assisted the HR Manager with Leave Statements, Salary Certificates, Bank Letters, Car Loan
Letter s, Hou s e Loa n Letter s, etc ..
Maintained all personnel files for all employees with Passport Copies, Employment
Docu m en ta tion, Lea ve Letter s, etc ..
Preparing reports for the HR Department and Management to view staff movement plan at a
glance as well as Staff Welfare Plan at a glance.
Maintained and renewed Company Accommodation for staff members including furnishing of complete apartment and inventory of items provided.
Coordinated with the external PRO for various visas for employees visiting foreign Countries.
Handled all internal visas issues including visa applications, visa cancellations, visit visas,
etc. fromstartthroughthe on lin eportals ys tem for b oth th e J AFZA and DAFZA Free Zones.
Prepared Purchase Orders for all requirements.
Staff Welfare Including celebrating birthdays, new staff joining, staff leaving, office lunches
togeth er, etc ..
Organized the Annual Staff Party both years
Assisted with Exhibitions and Events Planning
Prepared induction files for new staff joining
Office Manager December 2002 May 2006
Reported to the Managing Director and Managing Partner
Responsible to day to day smooth running of the office
Handled the co-ordination for all Concerts and Events
Assisted with Artwork preparation wherever and whenever required
Handled the transportation and hotel requirements for Concerts & Events
Assisted the Managing Director with the Press & PR for all events
Handled Corporate Functions completely including Clients & Suppliers
Handling the office Petty Cash
Maintained filing and paper distribution in the office
Maintained all personnel files and records for the entire office
Coordinated all the day-to-day office running between all office personnel
Handling all the suppliers and quotations
Delegating jobs within the office to ensure Events / Concerts are smooth and made sure jobs
were completed and carried out as required.
Mich elle D cr u z
Tel: +971 50 7082600 2
The Talent Brokers FZ LLC April 2001 May 2006 DUBAI, United Arab Emirates
Office Secretary April 2001 November 2002
Reported to the Managing Director and Managing Partner
Responsible to day to day smooth running of the office
Handling the accounts Petty Cash and Company Accounts
Maintained and Handling all projects & events Past and Upcoming
Maintained all personnel files and records for the entire office
Handling all major projects till the event coordinator was appointed to take over
Liaised between Artiste Office and Promoter to ensure everything was in order
Travel arrangements Middle East and International for the office
Coordinated flights between the Artiste and the Promoter for all events
Monitored cash flow on daily basis
Fixing appointments / Organizing meetings
Jumbo Electronics Co. Ltd., July 1997 August 2000 DUBAI, United Arab Emirates
Secretary Vice President Legal Department
Day to day correspondence in the Department (Internal & External)
Maintained files / various legal documents
Maintained original trade license file for over 20 showrooms / offices / service centre, etc.,
Handling staff welfare / stationary requirements
Maintained attendance register for the Head Office
Set in order the entire filing system for lengthy documents
Indus Exports Pvt. Ltd. November 1996 June 1997 BANGALORE, India
Secretary Vice President Seafood Division
Prep a red in voice s for a ll s ea food s h ip m en ts
Handling all outgoing / incoming correspondence
Handling all air travelling and hotel bookings
Maintained shipment records to various parts of the world
Maintained filing systems for the department
La Mystique Apparels Pvt. Ltd. May 1994 November 1996 BANGALORE, India
Secretary Managing Director & Marketing Department
Handling entire office incoming and outgoing correspondence
Maintained files for the MD and Marketing Department & All personnel files.
Travelled with the MD to the factory everyday to complete pending work
Followed up with Merchandisers to complete work deadline
Prepared swatch samples for buyers visits
Organized travel bookings and hotel accommodation for prospective buyers and office staff for local and international trips
Went to other factories to follow up on bulk production.
Mich elle D cr u z
Tel: +971 50 7082600 3
Diploma in Business Management August 2011 Indian Institute of Business Management
Secretarial Diploma, The Career College, Bangalore May 1993 October 1993 Typing, Shorthand, Commerce, Business Management, Accounts
Higher Secondary School June 1991 March 1992 English, Science, Math, Hindi, History & Geography