Michelle Olmedo

Executive Assistant / Document Controller at Armada Group

• United Arab Emirates - Dubai
• My current job since April 2009

 Directly reporting to the Chief Executive Officer (CEO) and Managing Director
 Responsible in arranging the flight and Hotel bookings including the company guests globally
 Monitor and update incoming and outgoing correspondence thru encoding into Primavera Expedition.
including the company guests globally
 Source quotations from executive gift items / Assist in company events
 Support all the Projects Managers in their daily work (Making Reports, Power point presentation )
 Schedules meeting and arrange appointments on their calendars
 Compose routine letters and replies based on general instruction. Manage to do formal letters based on dictation and verbal order.
 Register all the incoming correspondences & drawings issued and received systematically
 Prepares power point presentation for Project Managers
 Prepares all necessary docs, drawings and presentations for all the PM’s
 Coordinates with the designated travel agency of the client for flight booking and hotel reservation for the consultants and some contractors.
 Assist Project Coordinator in updating project reports and data for the Client.
 Prepares Request for Information Schedule.
 Prepares bar and line graph report of Daily Construction Report.
 Updating all the registers on a daily basis.
 Filing all the soft copies and hard copies of all incoming and outgoing correspondence/documents systematically.
 Ensure back up files for all the incoming and outgoing correspondence/documents.
 Prepares submittal/transmittal report.
 Monthly inventory of all the office supplies.
 Data base maintenance
 Perform other related task given by the CEO and all the Project Managers.