Administrative coordinator/PA to CEO
Dar Al Tawreeq Forfeiting and Factoring Services
Total years of experience :9 years, 4 Months
•Provide high quality secretarial and administrative support to the Management team.
.Attend promptly to all incoming calls, ensuring that they are screened and directed appropriately and efficiently.•Act as a key point of contact between the management and other key parties, setting up meetings as appropriate and ensuring clear communication with all parties.Manage and organize the CEO daily calendar•Record telephonic messages, queries and complaints accurately and relay these to relevant people in a timely manner•Ensure all meeting rooms are organized and kept clean before and after the meetings.• Internal/External mails are received, tracked and distributed to relevant party in a timely manner.
•Greet and welcome guests, arriving at the Office and guide them to their correct destination in a professional manner.Manage and monitor office supply requests for management team. Order stationary items, manage the stock levels of stationary, and ensure stationary consumption is monitored
•Ensure that the cartridge levels of photocopying machines are monitored and managed and that appropriate paper stock is available at all times.
• Assist colleagues whenever necessary
• Track stocks of office supplies and place orders when necessary
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
1.Managing an extremely active calendar of appointments. 2.Arranging travel plans . 3.Works closely and effectively with the CEO to keep her well informed of upcoming commitments and responsibilities.
Creating meeting agendas, notifications, and follow up items.
• Creating professional PowerPoint presentations.
• Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities.
• Drafts documents such as corporate mails, legislative bill memos and maintaining files/records and time sensitive information.
• Prepares itineraries, agendas, and expense reports.
• Coordinates and schedules events, conferences, meetings, travel, conference rooms, luncheons, etc.
• Maintain the security of confidential information.
• Interacting with customers, senior-level executives, and all other levels of employees.
• Coordinates office operations such as meetings, communications, events, and reports.
• Application processing of EIDA, EJARI and MARHABA visa.
• Organize and maintain records.
• Provide general administrative services.
• Managed all committee meetings of various activities.