Administration Assistant
Shantiniketan Indian School
Total years of experience :14 years, 4 Months
• Handling and Overall In-charge of Admission Process for all classes (KG1 to Class 12) including shortlisting, scheduling Admission Tests, Re-Test and Interactions in batches, Counselor Interactions, Parent Interactions, Call Lists, Admission Further Process arrangement (ie Transport, Fees Payment, Brief up, Books, Uniforms etc), Readmission Process. Verifying All Related Documents for Admission as per the ministry guidelines and requirements. Follow ups for collecting pending documents and Filing of new admission forms. Update Admission Master Reports and other related reports on a daily basis. Responsible for replying and sending emails to parents on admissions@sisqatar.info.
• Complete Data Management in Mograsys (an ERP system of SIS) which includes Verification, Generating the New Admission Number, Checking the Dashboard regularly for new admission online registrations, Downloading New admission Forms, Reports, Scanning and Uploading Student Photo for ID Cards.
Access to the Student Database (Complete Students Data) for data editing based on approval and requests ie Editing the Class Section, Updating student photo, Updating student data if parent submits renewed document copies, etc.
• Filing, Preparing and Issuing the Transfer Certificates (TC) for all classes including previous Academic Years. Preparing and Sharing Reports when TC Applications are received (for information) and issued (for cancellation). Preparing Conduct Certificates for Class 10 and Class 12 students. Abiding procedures for cancellations without TC and Long Absentees upon approval by Management.
• Direct Reporting to President (School Management Committee) related to Ministry Reports, Reports for Management Committee Discussion, New Admissions Update, Total Strength and Vacancies Update and TCs Issued. Providing executive level support to top executives.
• Responsible for providing training and orientation for new staff related to Admissions and Transfer Certificates. Trained and supervised Admin Assistants and Secretaries during expansion of new admissions intake ensuring they pay explicit attention to admission policies, verification of documents and minute details.
• Worked as a Secretary for Vice Principal CBSE- International with clerical work from 2013 to 2015.
• Proficient user of MS Office (Word, Excel, PowerPoint, Access, Outlook, Internet).
• Routine Clerical Work which includes Confidential tasks, Reports as per requirements, Compiling reports on daily basis, correspondence, Scanning, Maintaining files and registers, Schedule meetings and appointments, Email drafts, Drafting circulars, Attendance details for TC and Cancellation related cases. Efficiently handling daily office tasks.
• Interacting with parents of different nationalities regarding Admission and TC related issues.
Handling all Administrative duties for purchase and sale of Stamps and Coins individually for the online shop on Ebay.com and Ebay.in which includes Preparing Reports, Clerical Work, Scanning, Uploading & Listing Stamps & Coins For Auction through Turbolister, Packing & Courier, Shipment Tracking, Interacting & Feedback From Customers on Ebay, E-Mail Communication, etc.
Handling the front desk, all administrative duties, basic accounts and computerised work. Also moved into education handling batches of basic computer courses.
Microsoft Office Frontpage MS Access Internet Tally 9
Groundstaff
