Technical Assistant
RasGas Company Limited
Total years of experience :21 years, 3 Months
Assigned to Barzan Onshore Project and is directly reporting to the Engineering Manager. Manages and coordinates the day-to-day administrative workflow within the department and assures the smooth functioning of administrative activities and timely completion of assignments and projects. Maintains schedules, arranges and organizes meetings, prepares materials and records. Distributes meeting materials, including agenda, reports and minutes. Processes travel and business reimbursements. Keeps track of all staff attendance and correct timesheets when submitted to Accounts. Responsible for the booking of conference room. Monitors safety training.
August 2010 - May 2011
QATARGAS OPERATING COMPANY LIMITED
QG2 Project (Secretary)
Directly reporting to Project Manager. Carries out variety of technical duties in support to Onshore and Common Sulfur Project. Includes review, input, analysis, retrieval, manipulation and presentation of reports associated with the department. Prepares letters, memos, documents and other related correspondence. Raises different requests for the department personnel (Travel, Leave, DOA, Claims) . Prepares activity reports, presentation materials as directed and maintains data. Handles distribution of Project weekly reports. Contributes to edit and compilation of the Group's monthly and other periodic management reports.
Assists Procurement Lead in auditing bills, invoices and queries and work anomalies. Audits contractor invoices/bills to identify incorrect billings and recommends for processing. Includes arithmetically checking, comparing for consistency of charges as per agreed norms of contract/discussions.
For Onshore Project, duties include receiving/ registration of all incoming transmittals of documents, drawings, correspondence, etc. from Contractor using Excel spreadsheet as temporary database. Coordinate with different disciplines for status of submitted documents of Vendor to avoid delay and make sure that all documents be returned on time to Vendor's for them to incorporate all comments, remarks and clarifications made by concerned disciplined.
Undertakes other similar and related tasks as directed by the respective Manager.
October 2008 - July 2010
QATARGAS OPERATING COMPANY LIMITED
QG2 - Venture Controls Team (Admin Assistant)
Assist Document Controls Specialist (DCS) to guide project team members to store project records in accordance with the document controls procedures that were established for the project. Perform document control and administrative functions for the Venture closeout. Responsible for the filing of hardcopy records and retrieving those records as needed. Assist other project team members in generating documents such as transmittals, submittal response forms and request for information forms.
Perform administrative duties as needed. These duties include, but are not limited to keeping minutes, performing data entry, answering and directing phone calls, making travel arrangements, preparing outgoing mails and labels, and making copy of printed materials.
2003 - 2008
QATARGAS OPERATING COMPANY LIMITED
QG2 - Shipping Acquisition Team (Secretary)
SPM Project (Admin Assistant)
Provide administrative and secretarial support in various office environments. Set up and maintain accurate up to date paper and electronic filing systems for confidential files, records, correspondence and other material. Includes typing in English, receiving, distributing and dispatching mail, receiving visitors, arranging appointments and attending meetings as required. Handles travel arrangement. Maintain adequate stock of stationery and commissary supply. Drafts routine correspondence as directed. Follows up work with various departments. Maintain scheduling and event calendar. Coordinate and manage multiple priorities and projects on a timely basis.
1984 - 1994
MABUHAY VINYL CORPORATION, Makati, Philippines
Credit Assistant
Responsible for the preparation of financial analyses of every customer; monitoring changes/developments on business standing of customers; compilation and yearly updating of data on customer; monitoring receivable turn-over of every customer; computation of interest and penalty charges on overdue accounts; preparation of debit memos for the interest and penalty charges; and maintenance and control of a separate record for the interest and penalty charges.
Bachelor of Arts in Business Administration (1984) Mirriam College, Quezon City, Phils.