HR Administrator
Majid Al Futtaim
Total des années d'expérience :11 years, 9 Mois
Recruiting staff - this includes preparing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting and scheduling candidates.
Conducting background screenings and reference checks for all prospective hires and accurately documenting these activities.
Recording and maintaining all human resource files and documents.
Working closely with various departments, increasingly in a consultancy role, assisting line managers to understand and implement policies and procedures
Preparing several kinds of reports required by the management.
Drafting the OHI action plans for different department and ensure that activities are accomplished based on the timelines.
To help the employees build Individual development plan for their team and make sure that the same is discussed with their team members within a given time frame.
Assist in preparing offer letters for the selected candidate(s) as per approve terms and conditions
and DOA.
Assists in the induction/orientation of all new joiners.
Liaison with government relations departments, completing all formalities related to visa
• Follow up the standard Department duties such as daily attendance, disabling/ enabling of users IDs, overtime, late comers, and ensure accurate and timely reporting is submitted to the Department’s Manager and Management.
• In coordination with other Departments, nominate staff for training programs (EIBFS and others if any) and follow up related issues.
• Handling end to end joining formalities of new joiners.
• Preparing the job descriptions of the staff.
• Ensuring that staff documents records are updated (visas, Emirates ID, etc.)
• Issues related to medical insurance such as members addition & deletion, reimbursement claims, etc)
• Updating the asset register of the bank and performing of a physical verification as well as updating other registers such as stamps and key registers.
• Working closely with departments, increasingly in a consultancy role, assisting line managers to understand and implement policies and procedures.
• Developing HR planning strategies with line managers, which consider immediate and long-term staff requirements in terms of numbers and skill levels
• Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.
• Advise management and staff on UAE Labour law regulations and compliance.
• Prepare employment contracts and maintain all personnel files of employees in coordination with the PRO and Ministry of Labour / Education requirements.
• Provide advice, assistance, and follow-up on school policies, procedures and documentations.
• Design and conduct new employee orientations to explain school policies, compensation and benefit programs.
• Administer and explain benefits to employees, serve as liaison between employees and insurance carriers.
• Coordinate the resolution of specific policy-related and procedural problems and inquiries.
• Develop and maintain HRIS database, employee files and records.
• Update employee handbook as required.
• Perform specific research/investigation into operational issues as requested.
• Assist and prepare statistical summaries and reports for school and GEMS Corporate office.
• Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.
• Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.
• Attend staff meetings and serve on committees as required.
• Perform other duties as requested by direct & dotted reporting line managers / supervisors.
