Associate
Norwegian Refugee Council (NRC)
Total years of experience :10 years, 6 Months
Responsible for the reviewing of new Purchase Request ‘s receive from the core competencies to ensure they are clear and ready to take action on.
•Solicit for quotations from prequalified suppliers, prepare bid analysis, complete purchase, organize the procurement process.
•Maintain a good filing system for all donors for easy retrieval and to allow process audit.
•Ensure all procurement processes are fair and competitive and following in accordance to NRC’s and Donor policies.
•Follow the allocated budgets for program and operational activities to avoid a variation in the activity budget.
•Collaborate with the program team leads to prepare contracts, terms of reference and technical specifically for goods and services.
•Seek products that offer good value for money and negotiate the best prices.
•Follow-up on purchase order processing to ensure timely deliveries are done and also ensure safe transport of goods procured to their final destination.
•Do quality/quantity control for all supplies ordered and delivered.
•Ensure good relationships are established with local suppliers
•Maintain and update Supplier database, Contract tracker, Waiver register and Procurement tracker.
•Acts as a secretary in bid evaluation meetings and ensure committee members follow laid down policies of the organization.
•Manage meetings arrangement and ensure goods and services are of high quality and process supplier’s payment and forward to finance.
•Follow up on Warehouse staffs to ensure accurate delivery of ordered items.
Organization; Malaria Action Program for States (MAPS
Responsible for the reviewing of new Purchase Request ‘s receive from the core competencies to ensure they are clear and ready to take action on.
Solicit for quotations from prequalified suppliers, prepare bid analysis, complete purchase, organize the procurement process.
Maintain a good filing system for all donors for easy retrieval and to allow process audit.
Ensure all procurement processes are fair and competitive and following in accordance to NRC’s and Donor policies.
Follow the allocated budgets for program and operational activities to avoid a variation in the activity budget.
Collaborate with the program team leads to prepare contracts, terms of reference and technical specifically for goods and services.
Seek products that offer good value for money and negotiate the best prices.
Follow-up on purchase order processing to ensure timely deliveries are done and also ensure safe transport of goods procured to their final destination.
Do quality/quantity control for all supplies ordered and delivered.
Ensure good relationships are established with local suppliers
Maintain and update Supplier database, Contract tracker, Waiver register and Procurement tracker.
Acts as a secretary in bid evaluation meetings and ensure committee members follow laid down policies of the organization.
Manage meetings arrangement and ensure goods and services are of high quality and process supplier’s payment and forward to finance.
Managed all company’s procurement operations and ensured all procurement documents adhered strictly the policies and procedures of the organization and procurement plans were updated and followed.
Tracked and managed Logistics budget to ensure funds are spend according to allocation by donors and cost savings are reallocated based on donor’s approval.
Ensured that all procurement request where clarified from requesting department with the correct technical specifications and also budget allocations.
Provided technical inputs, clarifications and guidance regarding contract specification and preparation.
Eliminated 4 months backlog of approved purchase request and incomplete purchase files and reduced procurement lead times by more than 30%.
Provided a good electronic and hard copy filing system that allows process audit and easy retrieval of documents.
Ensured inventory levels are maintained at all time and they are replenished as at when due.
Drafted framework contracts and other kinds of contracts for selected suppliers and contractors and ensured purchase orders were fully completed in a timely manner.
Managed the purchase data base for all company’s purchases including the product prices, buffer stock and lead times and ensured they are updated to reflect their current status.
Took full responsibility of asset and inventory management of all assets of the project and ensure their monthly update and tracking.
Responsible for monthly logistics report of all equipment, driver’s vehicle logs and preventive maintenance for generators.
Effectively managed and tracked all vehicles usage and generator consumption rate, including the allocation of day to day movement of staff.
Managed the service agreement for both generators and vehicles and ensure preventive maintenance are carried out as at when due.
Closely ensured all stores owned by the project were locked and secured, and also devised a means to effectively manage stock to avoid the problem of stock out or over stocking by carrying out regular physical inventories.
Ensured that office equipment was in good shape and maintenance carried out when necessary.
Ensured logistics arrangement for trainings such as securing of hall, training materials, transportation to venue, etc. were concluded at least three days before the commencement.
Coordinated with operations manager and the program managers to ensure accurate specifications are provided on the purchase request, it is allocated with the right codes and on the correct budget.
Negotiated with vendors for good pricing and delivery that can give value for money spent in a timely and satisfactory manner.
Ensured all procurement actions are in line with the organization’s policies and laid down procedures.
Managed supplier’s database, vetted and prequalified suppliers, service providers and contractors and negotiated preferred relationship agreement.
Received zero (0) compliance findings from compliance audits conducted by donors annually.
Ensured all procurement files were archived in a way they are easy to retrieve for reference or audit purposes.
Drafted all purchases, services and works contract in accordance to organization’s procedures, prepared negotiation memos and bid analysis/evaluation reports.
Provided general administrative and logistics support for meetings, trainings and travel arrangement and ensured they are concluded before timelines.
Organize transportation activities, including storage of goods, managing information accrued from point of origin to delivery, orchestrating transportation movements, and arranging for services as necessary.
Execute logistics plan to move products and packages to reach destinations on schedule.
Ensured vehicles are allocated to staffs for field activities and ensure that the vehicle log sheet submitted is accurate.
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courses: National Examination Council (NECO) ----------------------------------------------------------------------------------------------------------------- Training Attended: Procurement and Supply Management (PSM) UNDP Certificate Course. Anti-Corruption in Humanitarian Organization (KAYA) Certificate Course. Building a Better Response (KAYA) Certificate Course. Project Circle Management (PCM) Non-Certificate Course.