Mirela Minculeasa

o Reporting to the Chief Accountant

Accounts Receivables - Job description:
o Receiving and reviewing client payments and investigating and resolving any discrepancies through communication with client as needed;
o Entering cash receipt into the accounting system;
o Following up with clients on past due payments by email and by phone;
o Creating and sending client invoices (weekly) and statements (monthly);
o Updating the AR Dashboard to keep management informed about cash collection, forecasts and risky receivables.

Accounts Payable - Job description
o Receiving and reviewing vendor invoices and investigate and resolve discrepancies through communication with vendor as needed;
o Obtaining payment authorization for vendor invoices from Chief Accountant and General Manager;
o Coding vendor invoices to proper accounts and entering into accounting system;
o Selecting vendor invoices for payment based on due date terms and sending payments as appropriate;
o Reconciling the AP account monthly.

Other Duties and Responsibilities
o Assisting with month end closing
o Assisting with forecasting and budgeting.
o Providing supporting documentation for audits.

o Reporting to the Chief Accountant.
General Cashier - Job description
o Receiving and preparing cash deposits, and handling cash transactions for multiple hotel departments;
o Auditing and reconciling due backs, petty cash, overage/shortage on a daily basis;
o Balancing cash transactions and preparing end of day bank deposit;
o Conducting quarterly front desk cash audits, identifying deficiency and enacting procedures to reduce future losses;
o Assisting with accounts payable invoices and help cut cheques;
o Other duties include: performing monthly cash audits, updating foreign exchange rates in hotel system, assisting with month end closing by posting entries to the general ledger.

Paymaster - Job description
o Gathering information on hours worked for each employee;
o Calculating the correct amount incorporating overtime, deductions, bonuses, etc. with the assistance of a computer system (Oasys);
o Obtaining approval from Chief Accountant and General Manager for payments;
o Preparing and executing pay orders through an electronic system or distribute paycheques;
o Administrating statements of payment to personnel either electronically or on paper;
o Keeping track on hour rates, wages, compensation, benefit rates, new hire information, etc.;
o Preparing reports for the Finance department and Human Resources department.

Other Duties and Responsibilities
o Part of the pre-opening team where I was involved in forecasting, budgeting, reporting to the owning company and attended morning briefings.

o Compiling entering and posting monthly journal entries;
o Preparing statutory financial reports as well as client-specific reports;
o Assisting in cash management including the management of bank accounts and payment instructions;
o Calculating taxes, preparing and submitting tax returns;
o Handling government VAT audits, successfully managing to recover important amounts for my clients;
o Maintaining contact with auditors, tax advisors, lawyers, notaries and other involved parties in order to obtain the required information for reporting purposes;
o Analyzing legal documents and extract financial data for financial reporting.

o Maintaining and balancing accounts regularly, posting transactions timely and accurately;
o Upholding general ledger and issuing account summaries;
o Monitoring fixed assets and managing invoices;
o Preparing financial reports (monthly, annual);
o Assisting in the month end closing;
o Performing month and year-end physical inventories with reconciliations to book inventory;
o Interacting with auditors in completing audits

o Prepared, reviewed, and issued bills, invoices, and account statements according to company procedures.
o Followed-up and resolved past due accounts and vendor invoices until payment in full is received or resolved.
o Administered the expense reports of personal and corporate charges for board members and employees.
o Reconciled accounts and balanced the same using automated systems.
o Assisted in payroll processing.
o Maintained and balanced accounts regularly including subsidiary accounts, posted transactions timely and accurately.
o Uphold general ledger and issue account summaries, maintained and file records and prepared financial statements.
o Monitored fixed assets and manage invoices, managed budgets and chart of accounts.

• Verified source documents such as invoices and receipts to determine data needed for reporting purposes.
• Posted financial transactions details to subsidiary books and transferred data to general ledger.
• Assisted in reconciling and balancing accounts and tracked and maintained inventory records.
• Prepared checks and bank deposit slips and assisted in preparing and processing payroll.
• Provided support in calculating and preparing tax documents