Accountant cum Admin Executive
KLIPP DMCC
Total years of experience :11 years, 3 Months
ACCOUNTANT
Responsible for reconciling Bank Statement to Accounting software and generating Bank Reconciliation Statement on a monthly basis.
Preparing invoices using XERO Accounting system based on the contract signed by the client.
Issuing invoices to the client via mail or courier.
Keeping records of sent invoices by courier and filing of invoices to respective client’s folders for documentation purposes.
Responsible for issuing receipts to clients upon receipt/collection of payment using accounting system.
Keeping records and files of all cheque received and transfer copy from client’s.
Generating Aged Accounts Receivable Report on a monthly basis.
Sending Outstanding Statements to the client and following due invoices.
Responsible for the recording of all bills incurred by the company for operating expenses and entered into Accounting System.
Responsible for issuing LPO’s to suppliers.
Generating Accounts Payable Report on a monthly basis.
Responsible for Payroll for all company staff.
Responsible for preparing/generating Statement of Cash Flows.
Responsible for preparing Statement of Profit and Loss that can influence the decision of the Management.
Help prepare Quotations for clients using Xero Accounting System.
Accurately and responsibly handle and record company’s petty cash fund using the Company accounting system.
Keeping tracks of records of all contracts that are signed to monitor the renewal process.
Admin duties:
Answering incoming phone calls
Keep a complete and accurate address & phone numbers database for Clients and
Suppliers.
Handling incoming and outgoing documents with courier, mail & over the counter deliveries
Keep a complete and accurate record of incoming and outgoing deliveries
Undertake filing, photocopying, binding and copy typing.
Maintain office files and original documents including archiving and maintaining the proper record.
Procurement of all office items/equipment
Maintain employee attendance file.
Responsible for application of Visa’s, Company Trade License, Insurance, and Office Rent.
Manage the Client Service Cloud-based System and assign tasks as necessary.
Responsible in receiving daily collection (cash and cheque)
Maintaining the records of daily collection (cash and cheque)
Responsible in reconciling Bank statement and Company ledger every week.
Monitoring daily check deposited in the bank and check withdrawn in the bank.
Preparing companies daily expenses in the shipping line and other expenses like transportation and maintaining its records.
Recording all expenses incurred to respective customer’s account.
Responsible in checking all invoices charged to customers.
Responsible in monitoring the pending payment of all customers.
Responsible in sending Outstanding Statement to all customer and follow up the payments via Email or by giving them a call or if the location is near I’ll personally visit their shop for collection.
Responsible in answering all emails of the customers if they are some questions.
Responsible in recording and preparing staffs salaries and commission and outside agent.
Prepare and process documents to disburse funds
Responsible in monitoring the financial status of the company
Reports directly to accounting supervisor
Responsible for checking of official receipt for registration, down payment and the monthly installment of the customers.
Responsible for monitoring if the daily cash collections are properly deposited in the bank assigned.
Charging of daily cash collection.
Encoding of units in hand and delivered to customers.
Encoding of spare parts transferred and sold to other branches and customers.
Checking of the age of inventories submitted by the branch.
Responsible for preparation of schedule of inventories to be submitted to respective bookkeepers assigned.
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