Secretary to the Vice President
Ibin Ajayan Trading
Total des années d'expérience :4 years, 11 Mois
Performs experience level secretarial tasks of a confidential nature including but not limited to producing letters, reports, memorandums, etc.
• Answers telephone communications & E-Mails.
• Maintains files and financial records
• Verifying all the purchase requests / payment slips before taking signature from the management.
• Take Minutes of Meetings during the Management discussions / Meetings.
• Planning & Scheduling Meetings & Appointments.
• All Correspondence & Documentation is verified prior to Approval from the Management.
• Coordinating between departments and operating units in resolving day-to-day administrative and operational problems.
• Supervises the tenders process from the pre‐qualification stage through to the final bid submission,
Award of contract and engagement close out.
• Collates and ensures proper documentation within the tendering and contract process.
• Preparation and submission of Request for Proposals (RFPs) and other tender
Documents that are responsive to client requirements and in compliance with company objectives
are completed in a timely manner.
• Compile and manage all pre and post tender Client clarifications in relation to the tender submission.
• Prepare for and chair all required internal meetings in accordance with the tendering process.
• Liaise with other departments to ensure all documentation required is contained within the tender submission.
• Compile and manage all commercial and contractual qualifications for the tender submission and review all technical qualifications.
• Assist the Proposals Coordinator with the compilation of the tender document.
H.R. Admin Assistant
• Assist day to day operations of HR Functions
• Provide clerical and administrative support to Human Resources executives
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, etc.)
• Coordinate HR projects (, consultants & Client meetings, training etc.) and take minutes
• Participating in recruitment efforts
• Posting job ads and organizing resumes and job applications
• Scheduling job interviews and assisting in interview process
• Administering new employment assessments
• Serving as a point person for all new employee questions
• Assisting in new employees arrivals, accommodation etc.
• Perform related duties as assigned.
• Compiling and update employee records (hard and soft copies)
• Maintains files and records.