Purchase Coordinator
Seder Group
Total des années d'expérience :12 years, 7 Mois
Coordinates with all the departments on all the purchase requests received in the system.
Process purchase orders in the system and ensures that correct quantity. Obtains quotations for every purchase request as per purchasing strategy. Create price comparison sheet for better price and takes approval from supervisor. Obtains all management approvals for finalized supplier and prepare purchase orders according to purchase request. Follow up orders placed in day to day basis and track orders and scheduled delivery with drivers, suppliers or freight forwarders. Manage all communication with all vendors and track all orders and resolve issues on same and assist to obtain all raw materials. Any other purchasing works related assigned by purchasing manager. Maintains and updates filing system within the department like purchase request, quotations, purchase orders, invoices and accounts department submitted files.
Manage the maintenance, preparation and routing of purchase orders. Prepare accurate bills of lading, communicate with van lines and airlines to ensure prompt pick-up and delivery of shipments. Review purchase orders and shipment contents prior to releasing them from our facility. Respond to customer inquiries and refer clients to the appropriate channels. Track and analyze miss-shipments to ensure they don’t occur again. Ensure premises, assets and communication ways are used effectively. Utilize logistics IT to optimize procedures. Recruit and coordinate logistics staffs according to availabilities and requirements. Supervise orders and arrange stocking of raw materials and equipment to ensure they meet needs. Communicate with suppliers, retailers, customers etc. to achieve profitable deals and mutual satisfaction. Plan and track the shipment of final products according to customer requirements. Keep logs and records of warehouse stock, executed orders etc. Prepare accurate reports for upper management.
Deals with following world’s top leading aesthetic brands like;
Prollenium medical technologies, Canada.
Caregen Ltd, South Korea.
Belmont Instrument Corporation, USA.
MCCM Medical Cosmetics, Spain and Portugal.
Inex Aesthetic Group, France.
Polytech Health and Aesthetic, Germany.
Medicamat, France.
Prepare purchase order and make arrangement for import and export with different carriers.Prepare and renew contracts with international vendors and taking authorization with Chamber of commerce and Saudi Food and Drug authority.Data analysis to find out product sales trend and find out requirement of items for quarter period.Support sales team for urgent item requirements especially Belmont Instrument corporation machines.Prepare purchase forecast with inventory support for quarterly and yearly base. Its fully depends on sales trend in the market.Make sure all new products coming to Kingdom has registered with Saudi Food and Drug authority.
Manage day to day schedule of Department Manager. Assist the Manager to make his travel arrangement and accommodation. Schedules appointments, maintains calendar, allocates supervisor’s time. Schedule meetings and reserve rooms for meetings. Assists with the preparation, calculation, and execution of the office budget. Letter drafting and correspondence, Answers telephone, takes messages and answers inquiries within assigned scope of responsibility. Follow up with other departments like Human Resources, Procurement, Finance and Administration. Maintains files of manager and other employee records. Recruitment and orientation of new employees and their travel, documents and accommodation arrangements. Prepares and expedites office purchase orders and direct payments, etc. Prepares materials for workshops, conferences, meetings, duplicates/collates.Maintain a high level of confidentiality about management.
Process sales order, invoice, shipping, and billing. Identify and prospect new sales leads. Match companies skill set to client’s needs and objectives. Participate in generating proposals. Report on weekly activity, sales prospects. Maintain and develop external party relationships. Responsible for proper recording and scrutiny of the complaints received. Expediting orders for supplies, verifying receipt of supplies.
Managing telephone calls, handling e-mails, word processing, creating spread sheets and presentations, filing and faxing. Prepares reports by collecting and analyzing information. Secures information by completing data base backups. Evaluating new office products, placing and expediting orders for supplies, verifying receipt of supplies. Establish and maintain supplier accounts. Arranging stationary items, mobile and network connection, office maintenance, courier distribution etc.
My Specialization was in International Business,Its study international Shipping,INCOTERMS 2010,International Trade, Bill of Lading,Letter of Credit etc.