Personal Assistant To CEO
Tasheel
Total des années d'expérience :16 years, 11 Mois
• Arranging appointments, schedules meetings and informs participants as to agenda, time and pertinent subject matter. Prepares and provides participants with informational materials and notarizes documents as requested.
• Arranging travel and conference arrangements and hotel reservations for C.E.O.
• Reads, analyzes and routes incoming mail with appropriate files or materials attached to correspondence to be answered.
• Researches and prepares memos, reports, data, and other informational materials as requested or deemed necessary.
• Acts as a receptionist, interviewing, screening the C.E.O. visitors, and providing information when appropriate.
• Establishes and maintains filling systems.
• Identify and resolve operational and procedural problems and implement corrective actions.
• Analyze incoming correspondence and take appropriate action including composition of replies, researching for and compiling materials for requested information and referring requestors to additional or pertinent sources of information.
• Tactfully and courteously interview and screen visitors/callers, handle complaints and other public and department contacts.
• Maintain and adjust appointment schedules and keep supervisor informed of new or changing situations.
• Make decisions in accordance with established policies and regulations.
• Maintain accurate and up-to-date records and documentation.
• Strong decision-making ability and attention to detail. Excellent calendar management skills, including coordination of complex executive meetings, Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
• Arranging appointments, schedules meetings and informs participants as to agenda, time and pertinent subject matter. Prepares and provides participants with informational materials and notarizes documents as requested.
• Arranging travel and conference arrangements and hotel reservations for C.E.O.
• Reads, analyzes and routes incoming mail with appropriate files or materials attached to correspondence to be answered.
• Researches and prepares memos, reports, data, and other informational materials as requested or deemed necessary.
• Acts as a receptionist, interviewing, screening the C.E.O. visitors, and providing information when appropriate.
• Establishes and maintains filling systems.
• Identify and resolve operational and procedural problems and implement corrective actions.
• Analyze incoming correspondence and take appropriate action including composition of replies, researching for and compiling materials for requested information and referring requestors to additional or pertinent sources of information.
• Tactfully and courteously interview and screen visitors/callers, handle complaints and other public and department contacts.
• Maintain and adjust appointment schedules and keep supervisor informed of new or changing situations.
• Make decisions in accordance with established policies and regulations.
• Maintain accurate and up-to-date records and documentation.
• Strong decision-making ability and attention to detail. Excellent calendar management skills, including coordination of complex executive meetings, Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
• Managing all Personal / Administration works (new visa, visa renewal, medical test, leave requests, reports, Employees files…)
• Managing the P.R.O in order to make sure that the applications are submitted on time to avoid visa expiry.
• Good representation for the company with the clients. To give a good impression of my organization.
• Managing accommodation for staff and dealing with the Lease agreements, renewal and authentication.
• Managing all company vehicles’ insurance, testing, registration, Service, Salik and Fines.
• Proper saving of all original documents, certificates, title deeds and keys.
• Head of secretary department.
• Managing flights & hotels’ booking for the Managers and the employees.
• Schedule weekly meetings with the staff and coordinate with the participants to follow up old minutes of meetings in order to make sure that all staffs are working as planned.
• Managing email correspondences, forwarding to the concerned for follow up.
• Arranging appointments, schedules meetings and informs participants as to agenda, time and pertinent subject matter. Prepares and provides participants with informational materials and notarizes documents as requested.
• Arranging travel and conference arrangements and hotel reservations for the General Manager
• Reads, analyzes and routes incoming mail with appropriate files or materials attached to correspondence to be answered.
• Researches and prepares memos, reports, data, and other informational materials as requested or deemed necessary.
• Acts as a receptionist, interviewing, screening the General Manager visitors, and providing information when appropriate.
• Establishes and maintains filling systems.
• Identify and resolve operational and procedural problems and implement corrective actions.
• Analyze incoming correspondence and take appropriate action including composition of replies, researching for and compiling materials for requested information and referring requestors to additional or pertinent sources of information.
• Tactfully and courteously interview and screen visitors/callers, handle complaints and other public and department contacts.
• Maintain and adjust appointment schedules and keep supervisor informed of new or changing situations.
• Make decisions in accordance with established policies and regulations.
• Maintain accurate and up-to-date records and documentation.
• Strong decision-making ability and attention to detail. Excellent calendar management skills, including coordination of complex executive meetings, Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
Completed Two years