Head of Contracts & Procurement
Confidencial
مجموع سنوات الخبرة :25 years, 7 أشهر
- Vendor management: Prequalification, Registration, Update the database, periodical review and evaluation, grading and ranking, Black-listing and taking corrective actions for re-evaluation.
- Drafting / Updating Procurement Policy and Procedures and defining Procurement process and supply chain Manual.
- Conduct awareness training sessions to end users on the Procurement process, approval hierarchy and Authority Matrix etc.
- Development of procurement strategies
- Creation and management of short-, mid-, and long-term goals and objectives for themselves and the team under management
- Creation and improvement of best-practice based processes (e.g., leadership of high-value/strategic sourcing efforts)
- Management of business process and optimization
- RFQ / RFP process and evaluations.
- Tendering process, evaluations, approvals and award.
- PO review, approval and follow up.
- Contract management -Drafting, obtaining internal and external reviews and due signatures, until project closeout and TOC signature and contractors performance evaluation.
- Payment follow up and ensure planned cash flow within the budget period.
- Negotiation and cost saving on Estimate V/s. Award, as well as L1 Bids endorsed by committees (approved) V/s. Award.
- Preparation and presentation of Tender Committee subjects for approval as Tender Committee Reporter.
- Project Management and project review against schedules.
- Submission of periodical performance reports to the management
- In-charge of Inventory management: ensure spares are available in time and control the inventory value within the estimated limit, maintaining MIN/MAX and tools management.
- Vendor Sourcing
- Vendor Inspection, Prequalification & Grading
- Vendor Registry updates and follow ups
- Preparation/providing guidance in preparing detailed Scope of work
- Preparation of RFQ & RFP
- Selection of vendors for specific requirements
- Floating RFQ/RFP (Manual & ERP e-Tendering)
- Comparative analysis of Quotations/Proposals and selection of vendors
- Obtain Budget approvals/allocations for PRs /Business cases based on power of Authority
- Preparation of PRs and conversion of Approved PRs to PO in ERP
- Circulation of POs to vendors and intimation to Requesting Dept.
- Receiving Invoices from Vendors and obtaining approvals from PMs
- Completion of ERP Inventory process (Receive, Issue etc. in ERP)
- Communication with Accounts Payable Section for payment of approved Invoices
- Periodical follow up on open PRs & POs and updating the ERP System.
- Generation of weekly and monthly reports from ERP and take necessary action
- Training and guidance to subordinates
- Track and update manual daily reports for PRs/PO and Invoices
- Receiving and tracking of Bank Guarantees and timely follow up prior to expiry for renewal, encashment or releasing of the Bank Guarantees.
- Generating barcode labels for Fixed Assets and coordination with Requesting Dept. for labelling and finance for FA system update
- Periodical generation of Fixed Asset Reports and physical verification of Fixed Assets (in coordination with Facility Team)
- Preparation/providing guidance in preparing detailed Scope of work
- Preparation of RFQ & RFP
- Selection of vendors for specific requirements
- Floating RFQ/RFP (Manual & ERP e-Tendering)
- Comparative analysis of Quotations/Proposals and selection of vendors
- Obtain Budget approvals/allocations for PRs /Business cases based on power of Authority
- Preparation of PRs and conversion of Approved PRs to PO in ERP
- Circulation of POs to vendors and intimation to Requesting Dept.
- Coordination with Requesting Departments, Direct Managers and subordinates for meeting the departmental objectives and smooth flow of operations
- Preparation and responding for official mails, letters and requests to banks and vendors.
- Scheduling and arranging weekly meetings within Dept. and with Requesting Departments and vendors.
Certificate valid till 09 June 2028
Certificate valid till 09 June 2028
Vendor Sourcing Procurement Process RFQ & RFP Drafting Procurement Terms International Procurement law Contract Drafting Logistic & Inventory Management
Business Administration & Management Logistics and Warehousing Production management & Operation Planning Foreign Trade Statistics Personal Management Behavioral Science Marketing Management Finance & Accounting Information Technology
English Language & Literature
