CEO Executive Secretary
KCCEC
Total des années d'expérience :18 years, 4 Mois
Representing the Company and enhance relationships in dealings with clients, consultants and regulatory authorities.
Manage the Designated Director / COO meetings and appointments according to daily business requirements.
Coordinate travel and all logistical arrangements for Designated Director / COO, senior management and distinguished guests as required.
Act as a focal point to meet and greet senior personnel at the corporate office.
Assist people with problems, redirecting them and acting a filter for the Designated Director / COO schedule as required.
Assist in the management of Designated Director / COO personal affairs as required.
Receive, direct and relay telephone messages and fax messages to the concern persons in the Company (coordinate the collection and distribution of internal and external mail)
Maintain the Company general filing system and file all correspondence.
Assist in the planning and preparation of meetings, conferences and conference telephone calls.
Maintain an adequate level inventory of all the office supplies items.
Responding and assisting the staff’s inquiries.
Provide the support for word-processing and secretarial support.
Type confidential documents as per the instruction from the management.
Prepare all forms of communications to provide information to supervisors, peers, subordinates and to communicate with other Departments.
Document/ record information, maintain files, process all paper work, and to perform day to day administrative tasks.
Develop and maintain constructive and cooperative working relationships with other departments and agencies.
Ensure events, processes and all relevant documents comply with Company procedures, policies, regulations & standards.
Schedule and confirm appointments for department personnel and arrange and coordinate meetings / conferences as required.
Act as a focal point to meet and greet visitors to the Executive Management.
Order, dispense and maintain supplies required for regular administration works.
Work closely and develop strong effective relationships with all service departments.
Key Deliverables as a Secretary in Pipe line Projects Department (Proposal & Estimation works)
Assisting the Project Manager for preparing the enquiry schedules from the available Tender Documents to send the Request for Quotation (RFQ).
Assisting the Project Manager for Preparing the Request For Quotation (RFQ) and sent it to various Vendors and suppliers in the market for getting the Quotations.
Assisting the Project Manager for receiving the quotation from various vendors and suppliers and preparing a list and filing them in a designated file with all the techno commercial details.
Assisting the Project Manager for preparing the Techno commercial comparison sheet for selecting the best vendor/ supplier with best price and technical specifications.
Upon finalizing the vendor/ supplier assisting the Project Manager to complete and fill all BOQ. And al documents in tenders and submit to CTC.
Assisting the Project Manager for placing the Purchase Order (PO).
Pipe line Department
Secretary in Estimation Department.
Working to solve the problems and overcome the obstacles to club members and reached an effective channel between members and administration
ACADEMIC CREDENTIALS Degree: