Mohamed Afifi

 Developing and establishing document control processes.
 To maintain the Electronic Document Management System (EDMS) and generate management summaries, graphical presentations and special reports.
 To prepare Memos, letters, FAX, emails, messages and report for the business.
 Thorough Knowledge / Capability of using the computer skills pertaining to document workflow within my assigned tasks.
 Maintain the daily documents IN/OUT register and ensure that documents are delivered to the concerned person.
 List out all types of documents i.e. drawing, technical documents, submittals, Query Sheets, Shop Drawings Approvals and correspondence of internal & external letters.
 Giving them the unique reference number for identification and easy retrieval whenever required.
 Proper filing of the documents in correspondence files with file reference and letter number.
 Responsible for maintaining all administrative records for Project Site Office.
 Maintain time sheets for all personnel and ensure that they are completed and dispatched to the accounts dept. in time.
 To arrange site approval and forward to consultant’s office

 Received new transmittal from engineering to submit to client PEGSCo & Bechtel International
 Handle register to managing outgoing and incoming transmittal
 Work on EDMS (Engineering Data Management System) for both projects.
 Provided all documents for Vendors and Client (IFC, Shop drawings and Design Drawings).
 Receive Incoming Transmittal from supplier and make internal distribute.
 Assigned the responsibilities of liaising with outside legal counsel
 Administered application processes and liaised with various patent offices
 Handled the tasks of conducting database research and report generation
 Responsible for maintaining filing systems as well as proper management of maintenance systems
 Maintained documents of the company in accordance with the procedures of established publication department
 Handled the tasks of scanning and indexing documents and manuals into the electronic filing systems
 Responsible for identifying and solving routine problems
 Handled other tasks as assigned
 Handled company-wide vendor drawing reproduction, distributions and transmittals
 Responsible for setting up document control files for engineers and suppliers
 Assigned the responsibilities of receiving, logging, tracking, filing and monitoring engineering and supplier drawings
 Responsible for maintaining drawing information and reports in a database
 Handled the tasks of responding to internal and external drawing and document as required
 Assisted in the turnover of documents and drawing at the completion of jobs
 Worked with Directory structures for storing and filing electronic drawing files
 Handled the tasks of scanning hard copies to create electronic copies
 Assigned the tasks of preparing records, distributing documents and keeping files by using paper-based and electronic systems
 Facilitated and monitored circulation of documents for authorized signatures
 Assisted in preparing data book if required
 Performed routine administrative tasks as required