Senior Document Controller
Gulf Shipping Maritime Est
مجموع سنوات الخبرة :17 years, 0 أشهر
• Ensure effective document data control occurs deliver accurate, timely and responsive general administrative duties.
• Review & check all the incoming and outgoing correspondences from Subcontractors.
• Ensure all the incoming & outgoing correspondences, drawings are properly log & numbered and retain a master copy of the file for easy tracking & future references.
• Manage the flow of documents & correspondence for the project.
• Ensure all the incoming correspondence & drawings to be scanned in electronic files and stored in appropriate numbering into the working project server.
• Upload files especially technical documents and drawings to Aconex & place in the appropriate location as per project instructions.
• Administrating a system for tracking deliverable documents. Ensure distribution of project documents in accordance with the project distribution matrix.
• Expediting overdue documents both internal and those with the company.
• Maintain document register of incoming and outgoing project documents.
• Maintain project library and stick files.
• Manage the Aconex system and keep active master hard copy filing of project related technical documentation.
• Receiving all Transmittal from EPC Contractor.
• Scanning all important documents and store in the systems.
• Assisting on Marking Doc. Distribution according to the Document Distribution Matrix.
• Maintain and update the Documents Register file (Engineering, Construction and Vendor). (EIMS AVEVA System).
• Check all Transmittal outgoing and Incoming with revision number and Distributed concern Discipline Engineers or department.
• Allocate document number to all procedure.
• Provide documents/drawings that needed for Commissioning & Star-Up stage.
• Assisting in reviewing Turnover Dossier and Fabrication Dossier.
• Keeping all Procedure, Specification and Standard documents.
• Receives all relevant location documentation and ensures the technical documents are stored properly and creates efficient data storage/filing systems. Develops and maintains an up to date efficient systems.
• Input, update and extract project data via the Electronic Document Management System to meet claim deadlines.
• Provide support to project engineering management team with regard to technical document management, bulk uploading and downloading of technical documents in the Company using interface applications program (ftp server).
• Ensure safekeeping and maintenance of technical records and master documents (hard copies) stored in Technical Services Library. Control the flow of technical library documents and file in a systematic order for easy retrieval using database logging registration.
• Provide proper document numbering for all documents produced by Technical Services. Changes on documents should be reflected and updated the relevant documents as required in archives.
• Interfaces with all disciplines to ensure that the requirement of the documents/drawings for projects and operations are properly handled and their outstanding and pending issues are resolved in timely manner.
• Adheres to the legislative requirements of all countries where the Company project operates. Maintains the highest ethical standards in dealing with all persons. Preserves loyalty by working for the exclusive benefit of the Company throughout the duration of the assignment.
• To provide Document Control Services through EDMS (Electronic Database Management System ASSAI / Conject / Documentum/Aconex) to the project team and reporting information related to the status of the project documents, drawings in accordance with Contract Execution Procedure throughout the life cycle of the projects.
• Maintaining, update and review a comprehensive computer database, including documentation & drawings corresponding to those of Consultants, contractors & suppliers.
• Distribute documents/drawings for comment / approval / construction release as per the distribution matrix for Design / Vendor documents/drawings through WebDMS.
• Maintaining, update the project filing and controlled revision history for hard copy and electronic filing on a regular basis.
• Generate, maintain and update the Project Documents Deliverable Register, which includes transmittals, Technical Documents & drawings, Vendor Documentation, & manuals.
• Ensure any changes to documents are agreed and verified with engineering personnel.
• Quality checking of all drawings, documents for their document no, revision no, approvals status etc. in the correct format according to project procedures.
• Preparing weekly report of documents progress updates provided to Project Management.
Bachelor of Business Administration
Maintaining Computer Filing System and Computer Database. • Planning Training requirements in the system, Training program and maintain records & prepare reports. • Keep up time schedule of training activities. • Maintain Computer Register of Students, attendance records & daily progress. • Worked as overall supervisor of the training center and regularly worked as software tutor. • Assembling, Upgrading and Hardware trouble shooting of all types of PC’s.