Administrative Officer
Altorath International Engineering Consultants)
Total des années d'expérience :5 years, 0 Mois
Document control and coordination between consultants, contractors and client. Log emails, incoming and outgoing documents, assign a transmittal/reference number, keep track and update the document log. Review these documents; route matters requiring action by the appropriate team member and follow up to ensure actions are completed.
• Serve as the central typing pool for all letters, faxes, transmittals, proposal documents, reports, minutes of meetings, memos, deliverables, project management plans, and tender documents.
• Inputting and accurately updating large volumes of data into databases and electronic systems.
• Conducting regular data quality checks to ensure information accuracy and integrity.
• Utilising spreadsheet software, such as Excel, for organising and managing datasets efficiently.
• Handling confidential information with the utmost discretion and maintaining data security protocols.
• Collaborating with team members to resolve data discrepancies and ensure consistency.
• Creating and maintaining detailed documentation of data entry processes and procedures.
• Performing data validation to identify and rectify errors, ensuring a high level of precision.
• Responding promptly to data-related queries and providing support to colleagues as needed.
• Adhering to established data entry standards and following company-specific data management guidelines.
• Continuously updating skills and staying abreast of technological advancements in data entry tools and software.
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• Serve as custodian having access to all project documents, project portals and maintain electronic files.
• Resolving the issues over the telephone and by email
• Prepares and assists with all mandatory leasing paperwork i.e., applications, lease agreements and, employment and credit checks and leasing move-in packs for tenant move in as well as for company's records.
• Appropriate team member and follow up to ensure actions are completed.
• Document control and coordination between consultants, contractors and client. Log emails, incoming and outgoing documents, assign a transmittal/reference number, keep track and update the document log. Review these documents; route matters requiring action by the appropriate team member and follow up to ensure actions are completed.
• Serve as the central typing pool for all letters, faxes, transmittals, proposal documents, reports, minutes of meetings, memos, deliverables, project management plans, and tender documents.
• Keeping all needed documents to ensure fast and reliable accessibility to data. Also responsible for archiving old and completed projects and tender documents.
• Document registration, control issue, copying, distribution and transmittal.
• Maintaining all standard document controlling and filling system.
• Responsible in the daily correspondence received specially from owners and resolving the issues as soon as possible or direct them to other relevant persons/departments as required.
• Coordinating rental operations and supervising the signing of contracts and the payment of financial dues.
• Report daily the received service requests from homeowners reporting snags during DLP and route it through to the main contractor with tracking.
• Coordinating to ensure that the property is ready for the resident to move in on the agreed date.
• Prepares and assists with all mandatory leasing paperwork i.e., applications, lease agreements and, employment and credit checks and leasing move-in packs for tenant move in as well as for company's records.
• Appropriate team member and follow up to ensure actions are completed.
