Accounts Payable
Middle East Broadcasting Center (MBC)
Total years of experience :19 years, 8 Months
Complete the 3-way match of the Purchase order, Goods Receipt Note and Invoice prior to recording any invoice in Oracle. Verify items billed against items ordered and receive and reconcile differences through investigation and follow-up with the vendor and/or other employees
Ensure data accuracy and posting to the correct codes in the published Chart of Accounts, of the invoices posted in the system to ensure accurate accounting and subsequent payment.
Ensure all staff related payments that require adjustment to payroll are recorded accurately in a timely manner and processed through the monthly payroll.
Reconcile transactions, financial data, and other information to an automated accounting system and correct discrepancies.
Ensure 100% reconciliation of Supplier and staff accounts as a part of daily routing and investigate and correct discrepancies, if any.
Prepare accurate and timely reports as required by the Line Manager.
Contribute in revising work methods, forms, formats, and standards to improve operating efficiency.
Contribute by responding, coordinating & investigating requests/queries received from the Managers/Suppliers/Auditors.
Update and maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Ensure that the supplier’s payment is processed on time.
• Match invoice received with delivery notes / purchase orders.
• Allocate cost according to Hotel chart of accounts.
• Check that all delivery notes / invoices received through the receiving report have receiver’s stamp and required endorsement.
• Balance inventory accounts during month end.
• Ensure that other internal expense reports are approved by the Director of Finance / Financial Controller and the General Manager.
• Ensure payment of internal expense reports with relevant approval e.g. salary, reimbursement of visa expenses to the Government Relations Officer, cash advance, loan, leave settlement, final settlement, etc.
• Maintain proper filing of documents and adhere to the record retention as per Hotel Policies and Procedures.
• Prepare month end closing related reports.
• Reconcile Accounts Payable Aged Analysis and ensure that the analysis is in balance with the General Ledger Payable trade.
• Ensure that hotel polices & procedures and SOX requirement are applied and followed.
Collect all cashier envelopes / Count and tally all cash received from shift drop envelopes with the witness, Check foreign exchange purchased with exchange receipts, Prepare Profit on exchange report, Process Due Backs daily, Prepare General Cashier Report, Collect all Offer Letters copy from HR for new employees and compare it with system, Collect All personnel related forms (Vacation, Resignation, termination, Status Change) and ensure all are updated in system, Ensure all heads of departments have submitted their monthly attendance, Ensure all overtime hours are approved as per overtime request & payment forms, Ensure all sick days are approved by sick certificates, Prepare Salary from monthly attendance received, Post all earnings and deductions, Enter all vacation tickets issued and post to the payroll system, Prepare all documents / reports related to payroll and pass to finance manager for verification, Produce payroll summary and pass to GM/DOF/DHR for approval, Send Mail to NBAD with salary transfer letter and encrypted file for salary payment, Print employee pay slips and distribute to departments, Prepare Pending Days Report department wise, Check Daman Invoice with payroll, Mail to HR - for active employees / head count for the month, All terminations to be done in Palm reader machines and Intersoft, Check and balance payroll JV, Prepare monthly Payroll Audit Report.
Balance daily banking to the cash allocated via the Property Manager daily report. Ensure all cash is correctly received and banked daily. Complete float counts at least on a monthly basis and report any shortcomings. Allocate petty cash, where appropriate, ensuring that the correct paperwork matches all withdrawals. Maintain adequate change levels to cope with the business demands. Process foreign currency exchange. Process daily banking journals and periodic petty cash and miscellaneous banking journals. Complete monthly balance sheet reconciliations.
Maintain the hotel’s payroll system to ensure timely payment of wages according to the Company standards. Ensure that payroll data is entered on time and submitted to the payroll provider for payroll processing. Reconcile payroll related accounts. Ensure a high level of confidentiality when dealing with all matters related to payroll. Ensure timely payroll reports are completed as required. Participate in month end reporting. Ensure that all hotel systems and internal controls related to payroll are adhered to. Follow departmental policies and procedures. Follow all safety policies. Other duties as assigned.
Ensure that all Accounts Receivable and Credit polices and procedures are well understood and followed by all related staff. Prepare Credit Card reconciliation, Apply Credit Card payment, Follow up for the Credit Card discrepancies. Control staff ledger account. Ensure timely and accurate invoicing. Ensure timely collection of monies due to corporation. Ensure that the companies’ standard template regarding invoice sample is in place for every customer. Make recommendations to improve quality of invoicing and collection procedures. Weekly reporting of invoicing totals/aging totals/cash receipts/invoice adjustments.
maintain up-to-date billing system, follow up, collection and allocation of payments, reconciliation of accounts, maintain accounts receivable customer files, follow established procedures for processing receipts, cash etc, investigate and resolve customer queries, process adjustments, communicating with customers via phone, email, mail or personally.
Greet and welcome guests upon arrival. Register guests into the computer, verifying registration, address, and credit information. Promote the Starwood Preferred Guest program and provide recognition and benefits to all present members. Accept payment for guests accounts both at time of registration and check out. Maintain a house bank and make a deposit and accurate report of receipts daily. Cash checks and exchange currency for guests if applicable. File the room charger Checks. Issue key to and control entrance of safety deposit boxes. Apply the F&B and laundry discount for the corporate and long stay guests. Post miscellaneous charges as requested. Check the credit limit and C\L. Making the night report.
Makeing and closing checks on the MICRO, Handling the cash, Make the void and discount form.
Receive cash from clients. Controlling expenses and sorting every expense into its suitable account. Then record this process in the safe sheet and payment sheet.
Record the contents of the invoices in the invoice sheet and recopy them in the books so as to have the daily income report prepared.
Keeping the accounts books.
Bachelor degree in commerce – Accounting Department 2000-2004, Alexandria University